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Payroll Operations Manager
1 month ago
The Payroll Manager is responsible for overseeing payroll operations, ensuring compliance with all applicable tax regulations for our multi-state US employees. This position reports to the Senior Director of Accounting.
Key Responsibilities:- Manage end-to-end payroll processing for US multi-state payroll using Paylocity, including regular semi-monthly, equity, bonus, incentive comp/commission, and out-of-sequence payrolls.
- Reconcile payroll before transmission; process and validate confirmed reports.
- Manage 401K administration for employee and employer contributions, and compliance audits.
- Process ESPP activity including employee contributions, refunds, and compliance audits.
- Manage and maintain all payroll-related tax accounts (i.e. withholding, UI, local, and any other payroll accounts as needed) as well as setting up all payroll-related tax accounts in any new states.
- Serve as the subject matter expert on the payroll system and all payroll-related tax compliance requirements for all states we are established in.
- Partner with HR to complete employee onboarding, ensuring new hires are accurately entered into Paylocity on a timely basis.
- Manage accurate and timely quarterly and annual tax reconciliations and reporting, including W-2's.
- Investigate any discrepancies or unusual items related to payroll or payroll taxes.
- Serve as the contact for employee payroll inquiries.
- Assist the Accounting team with journal entries and account reconciliations.
- Assist Controller in review and approval of Concur expense reports, ensuring accurate support and coding.
- Develop ad hoc financial and operational reporting as needed.
- Bachelor's Degree in Accounting or Business related field, and/or equivalent experience in payroll and benefits department preferred.
- 7+ years of full-time payroll processing experience at a complex multi-state organization is required; Life Sciences company experience is preferred.
- Knowledge of payroll rules and regulations including taxes.
- Experience with payroll systems; Paylocity is a plus.
- Familiarity with benefits administration.
- Ability to work independently in a time-sensitive environment, self-motivated and self-directed, and ask for support and guidance as needed.
- Strong SOX experience.
- Strong ability to independently research and interpret payroll and new tax requirements.
- Excellent problem-solving skills and an ability to research complex issues.
- Flexible mindset with the ability to identify multiple solutions or options to overcome challenging situations.
- Excellent verbal and written communication skills, including the ability to influence and present ideas to all levels of employees throughout the organization.
- Team-oriented with the ability to collaborate and build effective relationships across multiple departments and functions in a fast-paced environment.
- Ability to proactively manage multiple tasks and workloads; flexible, able to adapt/adjust with short notice.
- Capable of making sound judgments and anticipating needs.
- Capable of handling tight deadlines in a calm manner.
- High level of accuracy.
- Able to maintain a strict level of confidentiality in all aspects of the position.
- Advanced skills in MS Excel and proficiency with MS Word and PowerPoint.
The full-time salary range for this posted position is $125,000 to $150,000 and may be eligible for a discretionary annual performance bonus. This position is also eligible for Equity, 401k matching, and our excellent benefits package including 100% employer paid Medical, Dental & Vision for employees.
