Administrative Support Specialist
1 week ago
We are seeking an experienced Administrative Support Specialist to join our team at Ultimate Staffing. This is a fantastic opportunity for individuals with 2-4 years of relevant administrative experience, looking to grow their career in a dynamic and supportive environment.
About the RoleThe successful candidate will be responsible for providing exceptional support to our clients and staff, ensuring seamless day-to-day operations. This includes managing departmental email, reconciling discrepancies between invoices and purchase orders, reviewing vendor statements, communicating with vendors, and maintaining organized filing systems.
Key Responsibilities- Monitor and manage departmental email inbox, ensuring timely processing and accurate entry of invoices into the system
- Reconcile discrepancies between invoices and purchase orders, investigating and resolving any issues
- Review vendor statements to ensure invoiced amounts match records in the system
- Communicate with vendors to follow up on late or missing invoices
- Maintain organized filing system for closed purchase orders and paid invoices
- Assist with timekeeping processes, including distribution, collection, and entry of monthly timesheets into the labor report
- Support the setup of new jobs, ensuring all necessary documentation and data entry are completed
- Assist with shipping logistics and coordination when needed
- 2-4 years of relevant administrative or clerical experience (experience with Sage, QuickBooks, or Peachtree a plus)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- High attention to detail and organizational skills
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
$20.00 - $23.00/hour (dependent on experience)
Work EnvironmentThis is an onsite position, working Monday to Friday, 8:30 a.m. - 5:00 p.m. The role offers a Temp to Perm opportunity, making it an excellent choice for those looking for long-term employment.
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