Administrative Assistant to Senior Leadership
4 days ago
Company Overview
Hawthorne Lane is a mission-driven nonprofit organization seeking a dedicated and detail-oriented Executive Assistant to provide administrative support to our senior-level Principals. Our team is committed to making a global impact within the health and policy sectors.
Salary
The salary for this role is $80,000.00/yr - $90,000.00/yr, which provides a competitive compensation package.
Job Description
We are seeking an experienced Executive Assistant to provide administrative support to multiple Senior Principals who travel extensively and are driven by a shared mission. The ideal candidate will have at least five years of experience providing executive support to several leadership figures and possess advanced Google functions skills.
Key Responsibilities:
- Provide administrative support with strong gatekeeping skills, time management, scheduling, and maintaining busy calendars.
- Maintain multiple organized calendars, proactively communicate changes, and help implement best practices across the team.
- Plan and execute meetings and events with seamless communication with internal and external contacts, vendor selection, follow-through.
- Manage domestic and international travel coordination start-to-finish with strict attention to detail, communication with vendors and external players, and detailed agendas.
- Prepare, draft, and edit communication efforts, memos, presentations, research, and special projects.
- Oversee and track financial responsibilities related to expense reports and budgets.
- Provide additional support across the team as needed.
Why You'll Love Working Here:
- A hybrid work model with flexibility for additional days in-office when needed is required.
- Unlimited PTO and competitive benefit offerings.
- Compassionate, driven, and intellectually curious team members.
Required Skills and Qualifications:
- Executive support experience with at least five years of experience providing support to several leadership figures.
- Advanced Google functions skills, including operating across all G-suite platforms.
- Multitasking expert with the ability to juggle competing priorities with composure and efficiency.
- Attentive to producing quality work in a high-pressure, fast-moving environment.
- Pleasant and professional interactions with grace, poise, and discretion.
Benefits:
- A compassionate, driven, and intellectually curious team environment.
- Competitive compensation package.
- Hybrid work model with flexibility for additional days in-office when needed.
- Unlimited PTO and competitive benefit offerings.
Others:
Hawthorne Lane is an equal opportunity employer and welcomes applications from diverse backgrounds. We believe in creating a workplace where everyone feels valued and empowered to succeed.
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