Office Support Specialist
3 weeks ago
Are you a detail-oriented and organized individual with excellent communication skills? Do you have experience working in a fast-paced office environment? We are seeking a highly motivated Office Technician to join our team at the California Secretary of State's Business Programs Division.
Job Summary:The Office Technician will provide administrative support to the Business Programs Division, including processing and maintaining personnel attendance and other related personnel records, preparing and processing work orders, requests, and office machine maintenance/repairs, and acting as a liaison to the Information Technology Division and Business Operations.
Key Responsibilities:- Process and maintain personnel attendance and other related personnel records.
- Prepare, process, and track work orders, requests, and office machine maintenance/repairs.
- Prepare supply and equipment orders and maintain inventories of supplies and equipment.
- Act as liaison to the Information Technology Division and Business Operations.
- Answer, screen, and route telephone calls received in the administrative area for the section Manager, Analysts, and other administrative staff.
- Provide general administrative support to the Business Programs Division.
- Good understanding of organizational techniques and time management skills, including techniques for prioritizing multiple projects to ensure completion by established deadlines.
- Ability to handle sensitive and confidential assignments with tact and diplomacy.
- Ability to interact and communicate effectively with all levels of departmental staff and the public.
- Attention to detail and accuracy.
- Ability to take initiative and work independently and/or in a team environment.
- Punctuality and dependable attendance.
- Ability to operate various office machines.
- Knowledge of and experience with all Microsoft Office applications and Visio are strongly desired.
Positions will have a hybrid schedule once a 6-month probation is passed, which may include up to two telework days per week. Alternate Work Week (AWW) schedules (9/8/80, 4/10/40) may also be available. Telework and schedule offerings are subject to change due to business needs.
Special Requirements:- The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired.
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