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Office Support Specialist

2 months ago

Sacramento, California, United States LHH Full time
Office Administrator (Onsite)

We are seeking a highly organized and detail-oriented Office Administrator to provide essential support to our branch office manager and contribute to the smooth operation of our office.

Key Responsibilities:
  • Perform general office duties, including responding to inquiries, greeting visitors, and providing information.
  • Provide administrative support to the branch office manager as needed, including managing schedules, coordinating meetings, and preparing reports.
  • Manage petty cash and other administrative financial tasks, ensuring accurate and timely record-keeping.
  • Manage agent documentation, conduct new agent orientations, and assist in onboarding, ensuring a seamless transition for new team members.
  • Help plan and coordinate office events, including conferences, training sessions, and team-building activities.
  • Operate a multi-line phone system to ensure smooth communication within the office.
  • Process real estate listings and sales using MLS and other internal programs, ensuring accuracy and efficiency.
  • Handle advertising requests and order signage as needed, maintaining a professional and polished image for our company.
Qualifications:
  • High School Diploma or equivalent.
  • Minimum of 3 years of experience in an administrative, general office, or sales support role.
  • Proficiency in MLS, Microsoft Office Suite, Google Suite, and other industry-standard software.
  • Friendly, team-oriented, and outgoing personality, with excellent communication and interpersonal skills.
  • Prior experience in the real estate industry is a strong plus.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines, ensuring timely completion of projects and tasks.
  • Tech-savvy with the ability to quickly learn new programs and troubleshoot issues, maintaining a high level of technical proficiency.