Human Resources Coordinator

4 weeks ago


Lago Vista TX USA, United States Education Service Center Region 13 Full time
Job Summary

We are seeking a highly skilled and experienced Human Resources Coordinator to join our team. The successful candidate will be responsible for coordinating the human resources programs for the district, overseeing assigned areas, and ensuring legally sound and effective human resources management programs, policies, and practices.

Key Responsibilities
  • Coordinate the employment process, including processing applications, inputting substitute data, analyzing transcripts and references, and preparing announcements of vacancies.
  • Develop and maintain a wide variety of written materials, such as forms, procedures, brochures, and pamphlets, to document activities and convey information.
  • Respond to written and verbal inquiries from internal and external sources, resolving problems and providing information as needed.
  • Assist in the development of recruitment and retention strategies for district personnel, including recommending, scheduling, and attending job fairs.
  • Work with staff to ensure all employees have proper background screenings, including employees, volunteers, and vendors.
  • Coordinate state and national criminal background checks using the Texas Department of Public Safety (TXDPS) and Clearinghouse following Senate Bill 9 fingerprinting requirements.
  • Maintain current knowledge of laws, rules, and regulations relating to labor and employment, including EEOC, ELSA, Title IX, and district policy.
  • Ensure compliance with all federal and state employment regulations.
  • Maintain records as required by federal, state government, and board policies, and assist in the preparation of reports.
  • Prepare and distribute employment contracts and letters of assurance.
  • Assist with job assignments, reassignments, transfers of professional/support staff, including preparation of new hire and employee reassignment letters.
  • Monitor district vacancy and employment needs.
  • Participate in professional development activities to maintain current knowledge of human resource rules, regulations, and practices.
  • Oversee the district's substitute employee program, including recruiting, hiring, training, onboarding, and management of substitutes.
Certification and Licensure
  • Assist applicants and employees with certification applications, verifying certification with the Texas State Board for Educator Certification (SBEC), universities, colleges, alternative certification programs, and education agencies in other states.
  • Assist applicants with the certification process, including the Statement of Qualifications (SOQ), and coordinate with appropriate universities to obtain the CERT-014 (Approval for Vocational Instruction) and CERT-003R93 (Deficiency Plan).
  • Process SBEC permit applications and monitor certification status.
  • Track certification, testing, and permit status and communicate with employees to ensure completion of certification requirements and renewal of Standard certifications prior to expiration dates.
  • Serve as the point of contact for administrators, employees, and applicants on certification issues.
Records, Reports, and Correspondence
  • Manage the substitute, employee absence system for employees.
  • Prepare verifications of employment.
  • Compile, maintain, and file all reports, records, and other documents as required.
  • Maintain all fingerprint information and records.
  • Update employee handbook and distribute to employees.
  • Prepare staff calendars.
  • Compile reports for Public Information Act requests.
Professional Growth & Development
  • Develop professional skills appropriate to job assignment.
  • Demonstrate professional, ethical, and responsible behavior, serving as a role model for all campus staff.
Supervisory Responsibilities

Supervise and recommend hiring and termination of all substitute employees.



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