Human Resources Coordinator

4 weeks ago

Grand Rapids MI USA, United States Optalis Healthcare Full time
Job Title: Human Resource Coordinator

Job Summary:
The Human Resource Coordinator is a critical role within the Human Resources department at Optalis Health & Rehabilitation. This position is responsible for providing comprehensive administrative support to ensure a positive employee experience and maintain accurate HR records. The Human Resource Coordinator will assist in recruitment, onboarding, benefits administration, timecard management, and regulatory compliance, among other responsibilities.

Key Responsibilities:
  1. Recruitment & Onboarding:
    • Post job openings across various platforms and manage job postings through the HRIS system.
    • Screen resumes, set up interviews, and conduct initial candidate interviews.
    • Facilitate the hiring process, including offering positions, creating employee files, and completing all pre-employment paperwork.
    • Ensure proper onboarding of all new hires, including I-9 and E-Verify, background checks, and setting up employee information in the HRIS system.
    • Conduct new hire orientations to ensure a smooth transition into the organization.
  2. Timecard & Attendance Management:
    • Update and maintain accurate employee timecards in the HRIS system to ensure accurate payroll processing.
    • Track and manage attendance, including monitoring absences, tardiness, and paid time off (PTO).
    • Assist with leave management, including FMLA, disability, and workers' compensation claims, ensuring compliance with state and federal regulations.
  3. Employee Relations & Customer Service:
    • Serve as the first point of contact for employees regarding HR-related questions, including benefits, payroll, and policies.
    • Provide exceptional customer service to all employees and help resolve HR-related inquiries in a timely manner.
    • Support employee retention efforts by tracking performance reviews, maintaining employee engagement initiatives, and assisting in managing employee recognition programs.
  4. Benefits Administration:
    • Assist employees with benefit enrollment, changes, and general inquiries regarding health, dental, vision, and retirement plans.
    • Manage and maintain records of employee benefit enrollment and changes in the HRIS system.
    • Facilitate open enrollment periods and provide support to employees during this process.
  5. OSHA Logs & Workers' Compensation:
    • Maintain OSHA logs and records to ensure compliance with health and safety regulations.
    • Track and report workplace injuries and illnesses, ensuring proper filing of workers' compensation claims.
    • Follow up with employees on workers' compensation claims and assist with return-to-work programs.
  6. Regulatory Compliance & Reporting:
    • Ensure compliance with federal, state, and local employment laws, including the Affordable Care Act (ACA), Family Medical Leave Act (FMLA), and Equal Employment Opportunity (EEO) laws.
    • Assist in preparing reports, including EEO, ACA, OSHA, and any other reports as required.
    • Support the HRBP in compliance audits and updates to company policies and procedures.
  7. Retention & Bonus Management:
    • Track and manage employee retention initiatives, including keeping a record of employee turnover and reasons for termination.
    • Keep track of any bonuses, incentives, or special recognition programs and ensure proper documentation in the HRIS system.
  8. File Management & HRIS Maintenance:
    • Maintain organized and up-to-date personnel files, ensuring compliance with record retention policies.
    • Regularly update employee information in the HRIS system, including changes to addresses, positions, and pay rates.
    • Assist in conducting regular audits of employee records for accuracy and compliance.
  9. Other Duties as Assigned:
    • Perform any additional tasks as directed by the HRBP, such as participation in team meetings, support in HR projects, or any other HR-related tasks as needed.
Required Skills & Qualifications:
  • Associate degree in Human Resources, Business Administration, or 2 years of related field experience.
  • Minimum of 2 years of HR experience, preferably in a healthcare or long-term care environment.
  • Familiarity with HRIS systems, with experience in Paycor or similar systems preferred.
  • Excellent organizational and time-management skills.
  • Strong communication skills, both verbal and written.
  • Ability to maintain confidentiality and handle sensitive information.
  • Knowledge of state and federal labor laws, including FMLA, ADA, ACA, and OSHA.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Working Conditions:
  • Office environment within a Skilled Nursing Home and Assisted Living Facility.
  • May be required to travel between multiple locations for meetings or employee-related matters.
Physical Requirements:
  • Must be able to sit for extended periods.
  • Must be able to occasionally lift and move files and office supplies up to 15 pounds.
  • Some walking and standing may be required while interacting with employees throughout the facility.
Equal Opportunity Employer:
Optalis Health & Rehabilitation is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, gender, age, national origin, disability, veteran status, or any other protected status as defined by applicable law.

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