Business Operations Manager

6 days ago

Cincinnati, Ohio, United States Trilogy Management Services, LLC Full time
Business Office Manager Job Summary

We are seeking a highly skilled Business Office Manager to oversee the daily operations of our business office. The successful candidate will be responsible for supervising staff, managing accounts receivable and payable, and ensuring compliance with company policies and procedures.

Key Responsibilities:
  • Supervise and coordinate business office operations, including accounts receivable and payable, payroll, and billing.
  • Oversee the business office staff and administrative functions, ensuring efficient and effective operations.
  • Establish and maintain filing systems for accounts receivable, accounts payable, resident information, and personnel information.
  • Ensure daily and weekly Key Statistics Reporting is completed timely and accurately.
  • Provide back-up assistance for AP/Payroll functions and supervise the processing of accounts payable and payroll within required deadlines.
  • Manage the set-up and maintenance of resident files in accordance with company standards.
  • Maintain census records in Accounts Receivable system for accurate billing.
  • Manage month-end billing processes for all payer classes in an accurate and timely manner.
  • Assist with posting payments received appropriately to the correct resident account/cash receipt journal.
  • Reconcile cash receipts journal to the monthly deposit log and send a copy to the Home Office at each month end.
  • Supervise and maintain resident files and resident trust accounts, recording deposits, making payments as appropriate, reconciling the resident trust account monthly, and sending a copy of the reconciliation to the Home Office.
  • Allocate interest earned to the resident accounts timely and accurately.
  • Issue resident trust statements in accordance with regulations.
  • Monitor and collect accounts receivable.
  • Prepare monthly report for quarterly AR reviews with Executive Director and Business Office Support.
  • Supervise the scheduling of office personnel, work assignments, etc.
  • Assist in the standardization of methods in which work will be accomplished.
  • Ensure consistent adherence to established procedures for cost control regarding supplies and purchase order policies and procedures.
  • Monitor, maintain, and ensure office supplies inventory.

Requirements:

  • High school diploma or equivalent.
  • College graduate or some college classes preferred.
  • Two (2) years' experience in a supervisory, accounts receivable, payroll, or accounts payable environment.
  • Medicaid/Medicare, healthcare, senior living industry, pharmacy, or long-term care environment preferred.
  • Exemplary computer skills that include knowledge of the Microsoft Office Suite of products.

About Trilogy:

We are a Fortune Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. We offer a rewarding career with opportunities for growth and development.

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