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Event Coordination Specialist

2 months ago

Miami, Florida, United States BeloForm Craft Full time
Job Overview

Position Summary:
We are looking for a dedicated and detail-oriented Event Coordination Specialist to assist our events department in the planning, organization, and execution of a variety of events. This position is perfect for individuals who have a passion for event management, possess strong attention to detail, and are eager to acquire knowledge about the industry. As an Event Coordination Specialist, you will have the opportunity to gain practical experience in both the logistical and creative components of event execution.


Work Environment: Miami, FL
Employment Type: Full-time - On-site
Salary: $53,000 annually


Key Responsibilities
  • Event Support: Aid in the preparation, setup, and dismantling of events, including corporate gatherings, conferences, social functions, and trade exhibitions.
  • Logistical Coordination: Assist in managing transportation, accommodations, and event schedules to ensure seamless operations.
  • Vendor Management: Liaise with vendors, suppliers, and partners to confirm arrangements, oversee deliveries, and monitor invoices.
  • Administrative Support: Carry out administrative tasks such as data entry, managing RSVPs, maintaining contact databases, and organizing event materials.
  • Marketing Assistance: Help in creating and distributing promotional content, managing social media updates, and ensuring brand consistency during events.

Required Skills and Qualifications
  • High school diploma or equivalent is required.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Capability to perform well under pressure and adapt to sudden changes.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with event management software is advantageous.
  • Creative problem-solving skills and a proactive mindset.

Employee Benefits
  • Health, dental, and vision insurance
  • Paid time off (PTO) and holidays
  • Retirement plan options (e.g., 401(k))
  • Opportunities for professional development
  • Wellness initiatives