Event Coordination Specialist

2 weeks ago

Newport Beach, California, United States Tendencys Innovatios Full time


Event Coordination Specialist - Tendencys Innovations
At Tendencys Innovations, we are driven by our core principles that emphasize a proactive approach to achieving excellence.

Our culture prioritizes people and promotes an environment of ongoing learning and shared growth. Our mission is to consistently pave the way for success and deliver outstanding results in all our endeavors. Through creativity, teamwork, and collaboration, we bring this vision to life.
About You

Become an integral part of our dynamic Operations team as an Event Coordination Specialist, where you will play a crucial role in providing exceptional experiences for our clients.

Reporting directly to the Event Operations Manager, you will work closely with various internal teams to ensure the seamless execution of essential initiatives, which include event logistics, inventory oversight, shipping and receiving, and operational support.

This position offers exciting opportunities for both domestic and international travel.

Your success in this role will depend on your organizational skills, attention to detail, commitment to processes, and your ability to adapt, manage timelines, and oversee events from start to finish.

Additionally, this role provides a unique opportunity to gain in-depth insights into luxury business operations while building strong relationships with diverse departments and vendors.

You will also interact directly with clients and senior executives, further enhancing your expertise in the industry.
Key Responsibilities

Event Logistics Planning and Execution:
Collaborate with the Customer Experience team to coordinate and execute logistics for all scheduled events. Lead assigned event operations, ensuring thorough organization and communication with external vendors and internal teams. Utilize checklists, book necessary logistics providers, and oversee meticulous planning. Manage event setup and breakdown, and conduct post-event evaluations to identify and implement enhancements.

Collaboration with Internal & External Partners:

Work with vendors to execute events, securing required services and materials for each occasion, and partner with all departments to ensure smooth operations across various locations, including event and sales teams, inventory management, security, and other relevant units.


Inventory Management & Shipping:
Prepare and oversee supplies, packaging inventory, and arrangements for each event, maintaining high levels of organization. Assist with deliveries and shipments during events and at headquarters, ensuring careful handling and adherence to internal policies.

Operational Support:

Collaborate with the team to promote and support various operational projects and initiatives, assisting with workplace operations, shipping, inventory, and security. Contribute to the development of processes, procedures, and company policies.


Travel & Flexibility:

This role requires extensive travel, necessitating flexibility and a willingness to adjust your schedule to support events outside of standard working hours, particularly during evenings and weekends.

Qualifications

Organizational Skills & Attention to Detail:

You possess exceptional organizational abilities and a systematic approach to task execution, combined with strong attention to detail in fast-paced, dynamic environments.


Proactivity & Problem-Solving:
You demonstrate a natural curiosity and a proactive mindset toward finding solutions.

You can adhere to established processes while remaining open to innovative problem-solving, thinking creatively, and generating solutions on the fly. Additionally, you exhibit effective prioritization and multitasking skills.


Communication & Team Collaboration:
Your communication skills are clear and concise, enabling effective interaction with a diverse range of individuals. You also possess a collaborative spirit and thrive as a valuable team contributor.

Technology Proficiency:
You are adept at utilizing technology for information processing, data analysis, and organization.
Compensation Transparency

The targeted base compensation is competitive, complemented by an annual bonus. The total compensation package is influenced by work location and various factors, including job-related skills, experience, and relevant education or training.

Work Environment

Our workplace is clean, orderly, well-lit, and ventilated, adhering to safety standards. Noise levels are generally low, and daily physical activities are moderate, including office work and occasional lifting of up to 51 pounds, bending, stooping, kneeling, or walking. Employees must have the stamina to work extended hours if required. Work hours and days may vary by position.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions within the work environment.

Tendencys Innovations is a rapidly growing company offering numerous opportunities for you to refine your skills and advance your career.

We take pride in providing employees with a comprehensive compensation package that includes commission and bonus plans, multiple healthcare options, a 401k with matching contributions, and paid time off.

Embracing Diversity

Tendencys Innovations is dedicated to fostering a diverse work environment that recruits and rewards employees based on their capabilities and performance. We celebrate our differences and welcome a wide range of perspectives and ideas, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Join Us – Where People, Leadership, Innovation, and Passion are at the Forefront.
Have ideas on how you can contribute to our growth? We welcome your insights.

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