Court Operations Specialist

1 month ago

Portland, Oregon, United States State of Oregon Full time
Job Summary

We are seeking a highly skilled and detail-oriented Court Operations Specialist to join our team in the Criminal Unit. As a key member of our team, you will be responsible for handling complex and technical problems within the misdemeanor drug program, providing guidance on court procedures, and ensuring the program reflects stated judicial orders.

Key Responsibilities
  • Handle complex and technical problems within the misdemeanor drug program
  • Provide guidance on court procedures and ensure the program reflects stated judicial orders
  • Answer complex questions about misdemeanor drug program cases and clerical procedures
  • Provide direction to court staff and follow up with internal and external customers as needed
  • Attend misdemeanor drug court dockets and perform bailiff duties
  • Review documents and enter them into the case management system
  • Perform data entry and provide technical direction as needed
  • Schedule court appearances and enter criminal pleadings and judicial orders
  • Monitor program workload and workflow, create efficiency, and improve public access to the program
Requirements
  • High school diploma or equivalent
  • Four (4) years of responsible administrative experience in a moderately complex office or business setting
  • Experience performing a variety of clerical or administrative support tasks, with strict deadlines in a busy business or professional setting
  • Experience using a variety of software programs to access and input information and complete various tasks
  • Experience coordinating schedules and maintaining calendars
  • Ability to communicate effectively both orally and in writing
  • Ability to demonstrate tact and diplomacy when providing customer service to a variety of individuals in challenging circumstances
  • Ability to review documents for accuracy, content, grammar, and punctuation
Working Conditions
  • This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday
  • Occasional after-hours or overtime work may be required
  • Work is performed in a fast-paced environment with multiple deadlines for daily court sessions
  • Frequent phone and in-person contact with people from diverse backgrounds
  • Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma
What We Offer
  • Competitive salary and benefits package
  • Opportunity to work in a dynamic and fast-paced environment
  • Chance to make a meaningful contribution to the community
How to Apply

To be considered for this position, please submit your application, including your cover letter and work history/resume, through our online application system. We look forward to reviewing your application

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