Administrative Specialist

2 weeks ago

Chantilly, Virginia, United States General Dynamics Information Technology Full time
Job Description:

As an Administrative Assistant IV, you will provide administrative support services to assist in meeting the mission requirements of customers throughout the Sponsor's organization. You will manage the workflow of continuously changing priorities, schedules, and action items for the Chief, Deputy Chief, and Executive Chief Adjudicator (ECA) within the Front Office. Based on the changes in office priorities, you will have authority to independently schedule/reschedule meetings and ensure that all parties involved are updated.

Key Responsibilities:
  • Manage the Front Office calendars, including the Division conference room, Leave/Training calendar, and interview room calendars
  • Independently perform standard administrative duties, including, but not limited to, answering telephone calls, receiving visitors, typing, proofreading, and editing memoranda
  • Manage the SharePoint site for Adjudication Board by coordinating the Final Decision Template with the Expert Adjudicators and recording case decisions
  • Prepare draft correspondence and create spreadsheets such as Program Management lists, phone lists, and the COOP roster
  • Produce instructions for submitting EARRs or other database requests and scheduling conference rooms
  • Order supplies using online databases and inventmy tracking databases
  • Prepare all travel arrangement and POV vouchers for Chief, and Deputy Chief
  • Maintain the schedule for two Government-Owned Vehicle (GOV)s
  • Maintain up-to-date AA Standard Operating Procedures (SOP)
Requirements:
  • The position requires an active TS/SCI with Polygraph clearance
  • High School Diploma and seven (7) years of relevant experience or equivalent combination of education and experience
  • Proficient Word, Excel, Outlook, PowerPoint
  • Able to perform duties with minimal supervision and some team interaction

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