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Office Support Specialist

2 months ago

Artesia, New Mexico, United States Insight Global Full time
Job Overview

Essential Qualifications:

  • 0 - 5+ years of experience in administrative support roles
  • Proficient in Microsoft Office Suite (Excel, Word, etc.)
  • Exceptional organizational skills
    • Strong time management, prioritization abilities, and proactive mindset
  • Excellent verbal and written communication skills
    • Capability to perform basic mathematical calculations
  • High School Diploma or equivalent

Preferred Qualifications:

  • Associate's or Bachelor's Degree
  • Familiarity with commercial insurance, Accord Insurance forms, and procurement processes
  • ISO Certification

Position Summary:

Insight Global is seeking an Office Support Specialist for a prominent client in the energy sector. This role involves providing intermediate-level administrative assistance and technical support across various departments under general supervision.

Key Responsibilities:

  • Manage daily office tasks (e.g., handling phones, faxes, copying, filing, mail processing, typing, etc.)
  • Oversee mail operations for the office (including incoming, outgoing, and certified mail)
  • Welcome visitors and coordinate with vendors and consultants to facilitate services as required
  • Order and manage supplies, including food and badges, while maintaining regular inventory checks
  • Conduct various data entry tasks
  • Coordinate processes and maintain documentation related to these processes (including audits)
  • Prepare, monitor, and maintain files, reports, records, and documents such as invoices and spreadsheets
  • Provide administrative support as needed
  • May perform receptionist duties when required
  • Assist in scheduling travel arrangements
  • Analyze and review various assigned transactions
  • Ensure cleanliness and orderliness of conference rooms, reception areas, and kitchens, along with related equipment
  • May serve as the document control coordinator for the department