Healthcare Administrative Assistant

2 weeks ago


Hays, Kansas, United States HaysMed Full time
Position Overview: The role involves performing essential clerical and reception tasks to ensure the smooth operation of the clinic environment. Responsibilities include documenting physician directives, managing records, and facilitating communication within the office.

Key Responsibilities:
  • Gather patient identification, demographic details, HIPAA documentation, and insurance information, including co-pay collection.
  • Record relevant signs and symptoms, along with treatment consent.
  • Oversee and complete the patient registration process.
  • Coordinate scheduling for appointments, diagnostic tests, and medical procedures.
  • Stay updated on ICD-9 and CPT coding standards.
  • Manage the fax queue efficiently.
  • Communicate with patients regarding their appointments, tests, and procedures.
  • Handle incoming and outgoing mail, answer phone calls, screen inquiries, and maintain the reception area.
  • Prepare, organize, and file or scan patient records.
Qualifications:

Required:
  • High School diploma or equivalent.
  • Basic proficiency in computer operations.
Preferred:
  • Experience in clerical roles and familiarity with medical terminology.
Infection Control Training: Participation in initial and ongoing training related to infection control practices, which may include topics such as bloodborne pathogens and handling biohazardous materials relevant to daily responsibilities.

Patient Interaction: Frequent engagement with patients.

HIPAA Compliance: This position will have access to Protected Health Information (PHI) necessary for fulfilling job responsibilities at HaysMed, categorized as follows:
Primary - routinely required for job functions;
Secondary - occasionally required but not routine;
None - no authorized access.

Types of Information Accessed:
Primary:
Patient Demographic Information (e.g., Name, Date of Birth, Address, Race, Marital Status, Religion).

Clinical Information (e.g., Diagnosis, Medical Reports, Test Results, Problem Lists, Procedures, Medical History).

Secondary:
Coding Information (e.g., ICD-9 Codes, Revenue Codes, CPT Codes).

Financial Information/Insurance (e.g., Billing Details, Payer Information, Account Balances, Coverage Elements, Payment Details).

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