Chief Financial Operations Specialist

5 days ago

New York, New York, United States Columbia University Full time
About Columbia University

Columbia University is a world-renowned institution of higher learning, dedicated to academic excellence and innovation. With a rich history and commitment to fostering a diverse and inclusive community, we are seeking highly skilled professionals to join our team.

Job Summary

We are seeking a Chief Financial Operations Specialist to contribute to the management and execution of our operating budget. The successful candidate will provide analytical support, work closely with the Director of Strategic Financial Planning and Analysis, and assist with financial administration for specific units or activities within the College.

Duties and Responsibilities
  1. Budget Development and Monitoring
  • Prepare worksheets and gather key data to inform the budget process.
  • Contribute to the budget submission, update entries into the University's budget tool, and help with the reconciliation of that information to the internal budget planning model. Review COB reports and contribute to variance analysis.
  • Process journal entries for monthly, quarterly, and year-end close.
Financial Reporting and Analysis
  • Learns the business and operations of a designated program or set of financial activities.
  • Initiates transactions for relevant sets of financial activities.
  • Reconciles monthly financial statements and analyzes budget variance reports; meets regularly with stakeholders to review year-to-date activity and identifies trends impacting budget plans for future periods. Prepares reports regarding financial activity as needed.
  • Updates and reconciles complex financial and budgetary spreadsheets. Tracks expenditures and/or payments ensuring they are posted to proper accounts.
  • Processes gift transmittals and completes regular reconciliations of gift data. Manages new fund creation requests.
Analysis and Reporting
  • Assists with analysis of financial information and/or the preparation of regular and ad hoc financial reports at the direction of the Director and senior members of the Finance Team.
Requirements
  • Bachelor's degree required.
  • Minimum of 2 years of related experience required.
  • Must be detail-oriented with strong organizational and problem-solving skills and have the ability to prioritize and manage multiple projects simultaneously.
  • Must be a self-starter and capable of operating with minimal supervision.
  • Excellent interpersonal and communication skills with a strong customer service focus.
  • Ability to work closely and effectively with a diverse group of administrators.
  • Ability to exercise discretion and handle confidential information essential.
  • Proficiency with Microsoft Office suite required, specifically Excel skills.
  • Ability to compile, manipulate, and analyze data and present financial information to end-users in a useful manner.
Preferred Qualifications
  • Preference for experience in higher education, non-profit, and/or complex organization.
  • Knowledge of Columbia University's accounting system (ARC/FDS/FinSYS) preferred.
  • Familiarity with PeopleSoft Financials or a similar type of financial management application preferred.
Salary Range

The estimated salary for this position is between $61,500 and $73,000 per year, commensurate with qualifications and experience.

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