Facilities Operations Coordinator

3 weeks ago


Oak Brook, Illinois, United States Athletico Physical Therapy Full time
Job Summary

The Facilities Coordinator will serve as the primary point of contact for managing daily facility maintenance and repair requests at Athletico clinics. This role will provide administrative support to the Facilities team by coordinating work orders, scheduling outside vendors, maintaining records of maintenance and repairs, and fulfilling budget/accounting documentation requirements.

The incumbent will also assist Project Managers with various tasks related to the opening, relocating, expanding, and remodeling of Athletico facilities. This includes receiving and dispatching facility service requests, scheduling and monitoring maintenance activities, and providing immediate response to work orders and emergency situations.

Key Responsibilities:

  • Coordinate facility service requests, repairs, and maintenance to ensure prompt resolution and customer satisfaction.
  • Provide administrative support to the Facilities team, including coordinating work orders and scheduling outside vendors.
  • Maintain records of maintenance and repairs, and fulfill budget/accounting documentation requirements.
  • Assist Project Managers with tasks related to facility openings, relocations, expansions, and remodels.
  • Review leases to determine Landlord vs. Tenant maintenance and repair obligations.
  • Coordinate work with Landlord or property manager as necessary.
  • Provide ongoing assistance for facility-related invoice processing.
  • Review and process administrative requests to ensure compliance with corporate policies and procedures.
  • Coordinate with utility companies for new and existing centers.
  • Perform miscellaneous tasks to support the project management team.

Requirements:

  • Bachelor's degree or equivalent in-depth work experience.
  • 1-2 years of experience in a comparable position.
  • Intermediate MS Office skills, including Excel, Word, and Outlook.
  • Ability to meet deadlines and establish/maintain relationships with individuals at all levels of the organization.

Language Skills:

  • Ability to read, write, and speak English proficiently.

Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.



  • Oak Brook, Illinois, United States Mauser Packaging Solutions Full time

    Job Summary:We are seeking a highly skilled Transportation Operations Coordinator to join our team at Mauser Packaging Solutions. As a key member of our logistics team, you will be responsible for ensuring the safe and efficient transportation of goods.Key Responsibilities:Monitor and manage transportation operations to ensure timely and cost-effective...


  • Oak Brook, Illinois, United States Administrative Portillos Hot Dogs LLC Full time

    Job SummaryWe are seeking a skilled Facilities Maintenance Specialist to join our team at Administrative Portillos Hot Dogs LLC. As a key member of our operations team, you will be responsible for ensuring the smooth operation of our restaurant facilities, including equipment maintenance, repairs, and preventative maintenance.Key ResponsibilitiesPerform...

  • Facilities Director

    4 weeks ago


    Oak Brook, Illinois, United States Portillo's Full time

    Job Title: Director of FacilitiesThe Director of Facilities will oversee the maintenance, safety, and operational efficiency of all Portillo's locations. This role involves strategic planning, budget management, and ensuring compliance with local regulations. The Director will lead a team of facilities professionals and work with external vendors to develop...


  • Oak Brook, Illinois, United States Life Time Fitness Full time

    Facility Maintenance SpecialistAre you a skilled maintenance professional looking for a challenging role? We have an exciting opportunity for a Facility Maintenance Specialist to join our team at Life Time Fitness.Key Responsibilities:Inspect, repair, and maintain HVAC equipment, plumbing, electrical systems, and recreational poolsEnsure chemistry and...

  • Billing Coordinator

    1 month ago


    Oak Brook, Illinois, United States Lions Clubs International Full time

    Job SummaryWe are seeking a highly skilled Billing Coordinator to join our team at Lions Clubs International. This role is responsible for coordinating billing processes, responding to correspondence, and assisting the Department Manager in the coordination of billing projects.The ideal candidate will have a strong background in accounting and financial...


  • Oak Brook, Illinois, United States Forest Preserve District of DuPage County Full time

    Job SummaryThis role supports the coordination and execution of special events at the Forest Preserve District of DuPage County.Key Responsibilities:Assist with event setup and teardown, including moving equipment and supplies.Provide registration and check-in services for visitors and volunteers.Operate District vehicles, including golf carts and UTVs.Greet...

  • Staffing Coordinator

    4 weeks ago


    Oak Brook, Illinois, United States Delta-T Group Inc. Full time

    Job SummaryThe Staffing Coordinator will provide high-quality customer service, achieve sales targets, and recruit professionals to expediently fill client job orders. This role requires leadership experience in staffing, recruiting, scheduling, customer service, or business development, as well as excellent time management, communication, presentation,...


  • Oak Brook, Illinois, United States Smile Partners Recruitment Full time

    Job OverviewWe are seeking a highly skilled Treatment Coordinator to join our team at Oak Brook Dental Group. As a Treatment Coordinator, you will play a vital role in ensuring the smooth operation of our dental practice.Key Responsibilities:Develop and implement treatment plans for patientsVerify insurance coverage and benefitsManage patient schedules and...


  • Oak Brook, Illinois, United States JobGet Staffing Full time

    The JobGet Staffing organization is committed to providing opportunities for people to connect with nature. With 60 forest preserves, 166 miles of trails, 47 miles of rivers and streams, and 6 nature and cultural centers, we welcome 6 million visitors each year.Our mission is to protect and preserve the natural environment, flora, fauna, and scenic beauty...

  • Staffing Coordinator

    4 weeks ago


    Oak Brook, Illinois, United States Delta-T Group Inc. Full time

    Job SummaryThe Staffing Coordinator will provide exceptional customer service, drive sales growth, and recruit top talent to meet client job orders. This role requires a strong leader who can develop business relationships, manage recruitment team goals, and implement timely solutions to fill open positions.Key ResponsibilitiesActively participate in account...


  • Oak Brook, Illinois, United States IST Management Full time

    Job Summary:IST Management is seeking a detail-oriented and organized Shipping and Receiving Coordinator to join our team. As a key member of our facilities management team, you will be responsible for ensuring the smooth flow of packages and mail throughout our site.Key Responsibilities:Process and sort packages and mailOrder supplies and maintain...


  • Oak Brook, Illinois, United States Administrative Portillos Hot Dogs LLC Full time

    Job SummaryAdministrative Portillos Hot Dogs LLC is seeking a highly motivated and organized Field Marketing Coordinator to join our team. As a Field Marketing Coordinator, you will be responsible for fueling our fans' passion and excitement for Portillo's, while attracting new guests and potential team members through FUN marketing & recruiting...


  • Oak Brook, Illinois, United States ReaderLink Full time

    Job Summary:The Co-op and Billing Coordinator will work closely with the Co-op and Billing Manager to facilitate all co-op billing to our publishing partners. This includes coordinating monthly billing, verifying data for discrepancies and duplicates, creating trade allowance agreements, and logging invoice detail. The ideal candidate will have strong...


  • Oak Brook, Illinois, United States ReaderLink Full time

    Job SummaryThe Co-op & Billing Coordinator works closely with the Co-op & Billing Manager to facilitate all co-op billing to our publishing partners. This role is responsible for coordinating monthly billing, verifying data for discrepancies and/or duplicates, creating trade allowance agreements, and logging invoice detail.Key ResponsibilitiesCoordinate...


  • Oak Brook, Illinois, United States Relief Mental Health Full time

    About UsRelief Mental Health is a leading provider of innovative therapeutic interventions, dedicated to creating a new standard for mental health care. With a strong presence in Illinois, Wisconsin, and New Jersey, we strive to deliver exceptional patient experiences.Job ResponsibilitiesWe are seeking a highly skilled Intake Coordinator to join our team....


  • Oak Brook, Illinois, United States Doughboy Restaurant Group Full time

    Service Manager Opportunity at Doughboy Restaurant GroupRich Labriola, the visionary behind Doughboy Restaurant Group, is seeking a talented Service Manager to join our team. As we embark on an exciting journey of expansion and refinement in the hospitality industry, we are looking for individuals who share our passion for delivering exceptional customer...


  • Oak Brook, Illinois, United States Winland Foods Full time

    This role is a key position in driving performance improvement at multiple manufacturing sites by leveraging the Winland Excellence Systems.The leader of this role will have the opportunity to lead meaningful change by building capability in the site's operations teams to unlock capacity and achieve significant cost savings.This position requires...

  • Logistics Coordinator

    4 weeks ago


    Oak Brook, Illinois, United States Hub Group, Inc. Full time

    The Account Management Specialist plays a crucial role in ensuring seamless customer relationships within assigned account groups. This includes retail, durable goods, automotive, and electronic commerce providers.As the primary liaison between Hub Group and customers, the Account Management Specialist meets customer expectations and collaborates with...


  • Oak Brook, Illinois, United States FuFeng USA inc. Full time

    Job OverviewFuFeng USA Incorporated is seeking a seasoned Senior Project Engineer to spearhead the organization, design, and execution of its U.S. manufacturing expansion project. This critical role will collaborate closely with the Chief Operating Officer and U.S. project expansion team to oversee facility design, manage 3rd party engineering consultants...


  • Oak Brook, Illinois, United States Nexus Engineering Group Inc Full time

    Senior Electrical EngineerNexus Engineering Group Inc is seeking a highly skilled Senior Electrical Engineer to join our team. As a key member of our engineering team, you will be responsible for designing and delivering electrical distribution and control systems for process and industrial facilities.Key ResponsibilitiesDesign and develop electrical...