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Executive Support Specialist

2 months ago

Kansas City, Missouri, United States Healthcare IT Leaders Full time
Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support the CEO of our Healthcare IT staffing firm. The ideal candidate will be resourceful, efficient, and communicate well. This role requires the ability to handle a wide range of administrative tasks and prioritize workload in a fast-paced environment.

Key Responsibilities:
  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations.
  • Coordinate and organize meetings, conferences, and other events.
  • Screen and prioritize incoming emails, calls, and other correspondence.
  • Assist in preparing agendas and taking minutes for meetings as needed.
  • Conduct research and compile data as requested by the CEO.
  • Handle expenses and reimbursements for the CEO.
  • Liaise with internal departments and external stakeholders on behalf of the CEO.
  • Perform general administrative tasks.
  • Handle ad-hoc projects and tasks as assigned.
Requirements:
  • Bachelor's degree or related field preferred.
  • Able to work onsite.
  • Proven experience as an administrative assistant or similar role, supporting senior executives.
  • Excellent verbal and written communication skills.
  • Open to travel.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
  • Attention to detail and high level of accuracy.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently with minimal supervision.
  • Experience in the healthcare or IT industry is a plus.

To learn more about this and other positions, contact Chanteal Heard at IT Leaders, a national leader in IT workforce solutions, connecting healthcare provider, payer and life sciences organizations with experienced technology talent for consulting and full-time hiring. For more information, visit us on the web at #LI-CH2