Executive Support Specialist

2 weeks ago


Kansas City, Missouri, United States Percepta House Full time
Job Overview

The Administrative Assistant will provide high-level administrative support to ensure the efficient operation of the office. This role is ideal for an organized, detail-oriented individual who can handle multiple tasks simultaneously in a fast-paced environment.

Key Responsibilities:

  • Manage daily office operations, including answering phones, handling correspondence, and scheduling appointments
  • Greet visitors and direct them to appropriate personnel or meeting rooms
  • Organize and schedule meetings, conferences, and travel arrangements for senior staff
  • Assist in preparing reports, presentations, and meeting materials
  • Handle incoming and outgoing mail, packages, and deliveries
  • Maintain filing systems and ensure data confidentiality
  • Coordinate office maintenance, repairs, and cleaning services as needed
  • Provide administrative support for special projects, events, and presentations
  • Handle confidential information with discretion and professionalism
  • Manage calendars, including planning and scheduling meetings and appointments
  • Collaborate with team members to improve administrative processes

Requirements:

  • High school diploma or equivalent (Associate's or Bachelor's degree preferred)
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational skills with attention to detail
  • Excellent written and verbal communication skills
  • Ability to multitask, prioritize, and manage time effectively
  • Professional demeanor and customer service-oriented mindset

This role is an excellent opportunity for a motivated and detail-oriented individual to join the Percepta House team and contribute to the success of our organization.



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