Executive Support Specialist
2 weeks ago
The Administrative Assistant will provide high-level administrative support to ensure the efficient operation of the office. This role is ideal for an organized, detail-oriented individual who can handle multiple tasks simultaneously in a fast-paced environment.
Key Responsibilities:
- Manage daily office operations, including answering phones, handling correspondence, and scheduling appointments
- Greet visitors and direct them to appropriate personnel or meeting rooms
- Organize and schedule meetings, conferences, and travel arrangements for senior staff
- Assist in preparing reports, presentations, and meeting materials
- Handle incoming and outgoing mail, packages, and deliveries
- Maintain filing systems and ensure data confidentiality
- Coordinate office maintenance, repairs, and cleaning services as needed
- Provide administrative support for special projects, events, and presentations
- Handle confidential information with discretion and professionalism
- Manage calendars, including planning and scheduling meetings and appointments
- Collaborate with team members to improve administrative processes
Requirements:
- High school diploma or equivalent (Associate's or Bachelor's degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication skills
- Ability to multitask, prioritize, and manage time effectively
- Professional demeanor and customer service-oriented mindset
This role is an excellent opportunity for a motivated and detail-oriented individual to join the Percepta House team and contribute to the success of our organization.
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