Project Support Specialist
4 weeks ago
The Assistant Project Specialist provides administrative construction support to EPC and Design-Build project management teams in all phases of design-build projects. This includes coordinating externally and internally with safety, purchasing, legal, quality, subcontractors, vendors, design, and project management.
Key Responsibilities- Coordinate administrative functions for project pursuit, pre-construction, execution, and start-up phases.
- Proactively communicate with project team, client representatives, vendors, suppliers, and subcontractors on project development and execution.
- Assist with identifying, entering, monitoring, and analyzing project needs, deliverables, and milestones.
- Plan, coordinate, and facilitate on-site and off-site meetings.
- Verify accuracy and compliance with project requirements of bills/invoices, trip tickets, and expense reports.
- Assist with data entry on projects, including processing project change orders and entering changes to cost reports.
- Monitor submittal log and RFIs in construction management software and expediting responses for subcontractors.
- Evaluate pre-mobilization safety forms and implement a file management system to monitor project compliance.
- Create new projects using construction management software and provide daily reports and other workflows.
- Coordinate required training programs and records for project personnel.
- Bachelor's degree in business, accounting, communications, construction management, or related field.
- Associate's degree and 2 years of experience or High School Diploma/GED and 4 years of experience.
- Experience with cost management systems preferred.
- Ability to work independently, think creatively, and make quick decisions.
- Strong problem-solving skills, organizational skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
- Demonstrated ability to communicate with all levels within an organization.
- Ability to track and follow up on multiple items with various timelines.
- Knowledge of Microsoft Word, Excel, Adobe, and/or Bluebeam, and PowerPoint required.
- Basic knowledge of Sharepoint, customer relationship management software, and Microsoft Teams preferred.
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