Project Support Specialist

4 weeks ago


Kansas City, Missouri, United States Burns & McDonnell Full time
Job Summary

The Assistant Project Specialist provides administrative construction support to EPC and Design-Build project management teams in all phases of design-build projects. This includes coordinating externally and internally with safety, purchasing, legal, quality, subcontractors, vendors, design, and project management.

Key Responsibilities
  • Coordinate administrative functions for project pursuit, pre-construction, execution, and start-up phases.
  • Proactively communicate with project team, client representatives, vendors, suppliers, and subcontractors on project development and execution.
  • Assist with identifying, entering, monitoring, and analyzing project needs, deliverables, and milestones.
  • Plan, coordinate, and facilitate on-site and off-site meetings.
  • Verify accuracy and compliance with project requirements of bills/invoices, trip tickets, and expense reports.
  • Assist with data entry on projects, including processing project change orders and entering changes to cost reports.
  • Monitor submittal log and RFIs in construction management software and expediting responses for subcontractors.
  • Evaluate pre-mobilization safety forms and implement a file management system to monitor project compliance.
  • Create new projects using construction management software and provide daily reports and other workflows.
  • Coordinate required training programs and records for project personnel.
Requirements
  • Bachelor's degree in business, accounting, communications, construction management, or related field.
  • Associate's degree and 2 years of experience or High School Diploma/GED and 4 years of experience.
  • Experience with cost management systems preferred.
  • Ability to work independently, think creatively, and make quick decisions.
  • Strong problem-solving skills, organizational skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
  • Demonstrated ability to communicate with all levels within an organization.
  • Ability to track and follow up on multiple items with various timelines.
  • Knowledge of Microsoft Word, Excel, Adobe, and/or Bluebeam, and PowerPoint required.
  • Basic knowledge of Sharepoint, customer relationship management software, and Microsoft Teams preferred.


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