Front Desk Coordinator

6 days ago

Portland, Oregon, United States RVK, Inc. Full time
About the Role

RVK, Inc. is seeking a highly organized and detail-oriented Front Desk Coordinator to support our Portland, Oregon office. As the first point of contact for clients and visitors, this role requires a professional appearance and excellent communication skills.

Key Responsibilities
  • Front Desk Management: Ensure the reception area is presentable and welcoming to clients and visitors.
  • Phone and Email Management: Answer and direct incoming calls, transfer voicemails, and take messages as needed.
  • Client Services: Welcome and assist visitors, coordinate and organize company mailings, and manage all incoming and outgoing mail.
  • Administrative Support: Maintain a client-ready appearance of reception and conference room areas, organize and maintain front office records, and schedule conference rooms using Outlook calendars.
  • Financial Management: Manage the company's petty cash box and charitable donation requests.
  • Event Planning: Support on-site meetings, including catering orders and conference room preparation and cleanup.
  • Supply Management: Ensure the front office and mail area are orderly and stocked with supplies, maintaining vendor relationships.
Requirements
  • Core Office Hours: Ability to work core office hours (Monday - Friday: 10:30 AM - 4:30 PM Pacific Time) in the Portland office.
  • Customer Service Skills: Strong customer service skills and excellent interpersonal and communication skills.
  • Relevant Experience: Relevant experience and/or training, or an equivalent combination of education and experience.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is preferred.
Preferred Qualifications
  • Front Office Experience: Prior front office experience is preferred but not required.
  • Time Management: Strong time management and organizational skills.
  • Decision-Making: Ability to make decisions and work independently.
  • Continuous Learning: Willingness to learn new systems and processes and take on additional tasks.

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