Administrative Office Specialist

2 weeks ago

Victorville, California, United States ASI OPERATIONS LLC Full time

Overview

ASI OPERATIONS LLC is seeking a skilled office coordinator to ensure our workplace operates smoothly and efficiently. The office coordinator will deliver comprehensive administrative assistance to our team, oversee shared calendars, replenish supplies, and handle maintenance requests as necessary. This role also involves being the primary point of contact for many clients, welcoming visitors and addressing phone and email inquiries. A friendly and meticulous individual will thrive in this position.

Key Objectives

  • Provide exceptional administrative support, enabling team members to work effectively and efficiently.
  • Communicate all relevant announcements, policy updates, and office information to staff members.
  • Maintain a centralized calendar for company events, team-building activities, and meeting room reservations.
  • Ensure that office supplies are adequately stocked and that office equipment is functioning properly.
  • Make sure that office visitors feel welcomed and at ease.
  • Develop and implement office procedures aimed at enhancing operational efficiency.

Core Responsibilities

  • Manage internal communications, including memos, announcements, and invitations.
  • Welcome office visitors and callers, ensuring they feel comfortable, answering inquiries, and directing calls appropriately.
  • Assist staff by performing various administrative tasks, such as document creation, proofreading, communication dispatch, and filing.
  • Coordinate company-wide events and meetings in shared spaces, preventing scheduling conflicts.
  • Submit requests for repairs or maintenance for office equipment or facilities.
  • Monitor inventory levels of office supplies and place orders for replenishment.

Required Skills and Qualifications

  • Attention to detail in all aspects of work.
  • Strong organizational abilities, including managing multiple schedules and calendars.
  • Capability to prioritize tasks based on urgency and meet tight deadlines.
  • Proficiency with standard office equipment and management software.
  • Excellent interpersonal skills, both in person and via phone.
  • Ability to multitask and adapt to changing priorities throughout the workday.

Preferred Qualifications

  • Experience in an administrative role.
  • Strong verbal and written communication skills.
  • Ability to devise and implement new processes for improved efficiency.
  • Exceptional writing capabilities.

Position Requirements

A high school diploma or equivalent is required. A minimum of two years of experience in an office clerical role is necessary, with a college degree preferred. This position may involve exposure to confidential materials, making it essential that the incumbent is not a relative of any current ASI OPERATIONS LLC employee.

Physical Requirements

The role requires the ability to perform light physical tasks, exerting up to 10 pounds of force frequently and 20 pounds occasionally, along with manual dexterity for tasks such as operating a keyboard and ten-key device. Activities may include grasping, lifting, reaching, standing, walking, and repetitive tasks.

Compensation Information: Yearly Salary

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