High-Level Administrative Coordinator

1 week ago


New York, New York, United States Michael Page Full time

Job Title: High-Level Administrative Coordinator

About the Company

Michael Page is a leading professional services firm specializing in recruitment, consulting, and talent management. With a strong presence in key international markets, we provide innovative solutions to individuals, businesses, and institutions globally.

Role Overview

We are seeking an experienced High-Level Administrative Coordinator to join our team. The ideal candidate will have at least 5 years of administrative experience in a fast-paced environment, preferably in financial services, with strong organizational skills, the ability to prioritize tasks effectively, and excellent communication and problem-solving abilities.

Key Responsibilities:
  • Manage complex calendars, including scheduling internal/external meetings and calls, while proactively resolving conflicts
  • Coordinate extensive meetings with efficiency and detail
  • Communicate clearly to explain conflicts and need to re-prioritize
  • Serve as a gatekeeper to executives, proactively managing schedules for best use of time
  • Liaise with other administrative assistants to schedule collaborative meeting
  • Provide back-up to other assistants when needed Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation
  • Manage expense reporting and reimbursement processes, ensuring adherence to company policies
  • Coordinate and support special projects and initiatives, collaborating with cross-functional teams
  • Coordinate events, team meetings; off-sites/on-sites
  • Perform ad hoc projects as needed
Requirements:
  • 5 years of administrative assistance experience
  • Proven ability to take initiative, determine priorities and exercise strong judgment
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
  • Highly Proficient in Microsoft Office Suite - including Outlook, PowerPoint, Excel and Teams as well as WebEx or other video conferencing tools
  • Experience with Concur or similar for travel and expense management
  • Superior communication skills, both written and verbal
  • Ability to take initiative and proactively close loops
  • Handle highly sensitive and confidential information with discretion and professionalism
  • Collaborative/teamwork attitude
What We Offer

Competitive annual salary range: $85,000 - $115,000 depending on location and experience

We offer a comprehensive benefits package, including medical, dental, vision benefits, and a hybrid schedule. Michael Page is an equal opportunities employer committed to diversity and inclusion. If you're a motivated and organized individual looking for a challenging role, please apply with your resume and cover letter.



  • New York, New York, United States Union for Reform Judaism Full time

    Job SummaryWe are seeking a highly skilled High-Level Administrative Associate to join our team. As an integral part of our organization, you will be responsible for providing high-level administrative support to our leadership team, including managing complex schedules, coordinating meetings and travel arrangements, and maintaining confidential records.The...


  • New York, New York, United States kay search group Full time

    At Kay Search Group, we are committed to creating an environment where our people can grow and thrive.This role is a great opportunity for a highly skilled and motivated individual to join our team as a High-Level Administrative Professional in Private Wealth.We offer a competitive salary of $110,000 per year, plus benefits, bonus opportunities, tuition...


  • New York, New York, United States Solomon Page Full time

    We are seeking a seasoned High-Level Administrative Support Specialist to join our team as an Operations Coordinator. This is a unique opportunity to work with a prestigious global private equity firm based in Midtown Manhattan, providing top-notch administrative support to the COO/Head of Operations.About the RoleIn this role, you will be responsible for...


  • New York, New York, United States Vertex Global Solutions Full time

    About Vertex Global SolutionsWe are a pioneering company that specializes in environmentally friendly practices through recycling. As a publically traded firm worth $4.3 Billion, we offer a stable work environment and opportunities for growth.OverviewWe seek an experienced Senior Support Specialist to provide high-level administrative support to our dynamic...


  • New York, New York, United States ApTask Full time

    Job Description:As a Senior Executive Assistant at ApTask, you will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining records. This includes making travel arrangements, preparing presentations, and liaising with internal and external stakeholders on behalf of the executives. Additionally, you will provide...


  • New York, New York, United States Yoh Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior executives.The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to multitask in a fast-paced environment.Key ResponsibilitiesCoordinate meetings and maintain Outlook calendars...


  • New York, New York, United States Platinum Maintenance Se Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to join Platinum Maintenance Services. This role involves providing high-level administrative support for an executive, including preparing proposals, coordinating calendars, and communicating with clients.Main Responsibilities:Prepare and submit proposals based on sales...


  • New York, New York, United States summitbkpg Full time

    We are seeking a highly skilled and organized individual to fill the role of High-Level Administrative Support Specialist at summitbkpg.Key ResponsibilitiesThe successful candidate will provide exceptional administrative support to our Executive, ensuring seamless day-to-day operations and contributing to the company's success.Administrative TasksManage and...


  • New York, New York, United States Cammisa Markel PLLC Full time

    Cammisa Markel PLLC is seeking a highly skilled and organized Executive Assistant to provide high-level administrative support to our Principal in our New York City office. As a key member of our support staff, you will be responsible for managing calendars, inboxes, scheduling appointments, and coordinating meetings, as well as preparing and editing...


  • New York, New York, United States Beacon Hill Full time

    Job Opportunity:Beacon Hill, a leading provider of search and staffing solutions, seeks an experienced Administrative Support Specialist to join their team in New York City.About the Role:This is a temporary position that requires the successful candidate to provide high-level administrative support to senior executives. The ideal candidate will have a...


  • New York, New York, United States Union for Reform Judaism Full time

    Job SummaryWe are looking for a highly organized and detail-oriented High-Level Administrative Assistant to provide administrative support to our senior leadership team.The ideal candidate will have excellent communication and interpersonal skills and will be able to work effectively in a fast-paced environment.


  • New York, New York, United States Vertex Global Solutions Full time

    Job Summary: We are seeking a High-Level Administrative Support Specialist to provide exceptional support to a dynamic Senior Partner. The ideal candidate will be highly organized, proactive, and able to work effectively in a fast-paced environment. Responsibilities include managing calendars, scheduling appointments, coordinating travel arrangements, and...


  • New York, New York, United States Cammisa Markel Full time

    Job OverviewWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Principal. The ideal candidate will have a strong background in office operations, customer service, and familiarity with the Clio case management system.Key ResponsibilitiesManage calendars, inboxes, scheduling appointments, and coordinating...


  • New York, New York, United States Maven Clinic Full time

    About Maven ClinicMaven Clinic is a leader in healthcare technology that empowers women and families to take control of their healthcare. We're looking for an experienced Senior Executive Assistant to join our team and support our CEO in managing their time effectively, coordinating meetings and events, and providing administrative support.The ideal...


  • New York, New York, United States Cotikyan Inc Full time

    We are a dynamic and fast-paced company seeking an exceptional individual to serve as the primary support for our President.About UsCotikyan Inc, a privately-owned business with over 134 years of experience in the New York City market, is committed to delivering excellence in all aspects of our operations. Our team thrives on collaboration, innovation, and a...


  • New York, New York, United States Russell Tobin Full time

    About the RoleWe are looking for an Administrative Coordinator to join our team at Russell Tobin. The successful candidate will have a minimum of 7 years of experience in administrative support roles, with a proven track record of supporting high-level executives.Estimated Salary: $29.90 - $43.00/hourThe ideal candidate will possess strong organizational...


  • New York, New York, United States Revived Mitigation & Board Up Full time

    Job OverviewWe are seeking an experienced Administrative Coordinator to provide high-level administrative support to our team at Revived Mitigation & Board Up. This role will be responsible for performing a variety of clerical and administrative tasks to drive company success.


  • New York, New York, United States Nederlander Productions Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced and highly organized Administrative Coordinator to join our team at Nederlander Productions. The successful candidate will provide administrative support to the COO, ensuring seamless day-to-day operations and maintaining a high level of professionalism in all...


  • New York, New York, United States Russell Tobin Full time

    Role SummaryWe are seeking a highly skilled and experienced High-Level Assistant to provide premium support to a leading organization in the Financial Industry.Estimated Annual Salary: $77,920 - $112,640The successful candidate will have a minimum of 7 years of experience in administrative support roles, preferably supporting high-level executives. This role...


  • New York, New York, United States Volt Full time

    We're looking for a highly organized and detail-oriented Administrative Coordinator to join our team at Innova Solutions. In this role, you'll be responsible for providing administrative support to our senior group or executive, ensuring efficient day-to-day operations and successful project execution.About the RoleOffer administrative support in a...