Accounting Assistant

4 weeks ago

Pierre, South Dakota, United States Capital Area Counseling Service Full time
Job Description

Capital Area Counseling Service is seeking a highly skilled and detail-oriented Accounting Assistant to join our team.

Key Responsibilities:

  • Manage the comprehensive accounting program with daily fiscal operations.
  • Provide the foundation for sound fiscal procedures that comply with state and federal guidelines.
  • Perform accounting tasks to provide the appropriate level of expertise and understanding.
  • Follow established and documented CACS fiscal record keeping procedures.

Accounting and Financial Tasks:

  • Monitor, receive, and maintain voucher and claims documents.
  • Review documents for accuracy, code for payment, and calculate data for reports.
  • Examine source documents to ensure all required information is provided and standard operating expenditure rules and procedures are followed.
  • Enter claims as bills and attach supporting documentation on the accounting system.

Purchase Orders and Inventory:

  • Submit purchase requisitions for approval.
  • Prepare purchase orders after approval.
  • Maintain vendor files, request and enter W9 information into the accounting system.
  • Record physical inventories and make recording changes as they occur.

Month-End Accounting Transactions:

  • Prepare and enter adjusting entries and attach supporting documentation for approval.
  • Monitor recurring transactions for completeness.

Cash Receipts and Financial Procedures:

  • Prepare weekly deposits for CACS and BGCCA.
  • Record receipts in the financial accounting system.
  • Ensure receipts from the electronic health record balance.
  • Assist with outlining the agency's financial processes to ensure efficiency and effectiveness.
  • Assist with training staff on new processes.

Required Skills and Abilities:

  • Problem-solving skills.
  • MS Excel skills and knowledge of accounting system software.
  • Strong verbal and written communication skills.
  • Ability to act independently with good judgment.
  • Ability to work effectively as part of a team.
  • Ability to be organized.
  • Ability to clearly set expectations.
  • Ability to plan, coordinate, prioritize work.
  • Maintain confidentiality and comply with agency compliance plan and code of ethics.
  • Excellent computer skills/proficient in computer applications, specifically MS Office, word processing, spreadsheets, data entry, and internet.
  • Strong organizational skills.
  • Ability to meet deadlines.
  • Must possess a valid Driver's License.
  • May need to use personal vehicle for work-related tasks and must provide proof of insurance.

Education and Experience:

  • Minimum of an associate degree in a relevant field; a combination of education and work experience may be considered.
  • Experience with bookkeeping practices to record debits and credits, basic accounting and financial principles, invoices, and other related practices.

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