Executive Legal Assistant

1 week ago

New York, New York, United States Ropes & Gray Full time
About Ropes & Gray

Ropes & Gray stands as a distinguished global law firm, consistently recognized among the top-tier firms in the industry. With a robust team of approximately 2,500 legal professionals, the firm operates in key business hubs worldwide, delivering exceptional service across various sectors including finance, technology, and government.

As a leader in numerous practice areas such as asset management, private equity, and intellectual property, Ropes & Gray is committed to excellence and innovation.

Overview

In the role of Legal Executive Assistant, you will engage in a dynamic work environment, collaborating closely with top-tier attorneys. This position offers the opportunity to manage essential daily operations and contribute significantly to the firm's success. Ideal candidates will be proactive, energetic, and capable of navigating complex challenges with creative solutions.

Key Responsibilities
  • Exemplify proficiency in the Firm's Trusted Advisor and Proactive Assistance initiatives.
  • Maintain a professional demeanor, ensuring confidentiality and demonstrating strong interpersonal skills.
  • Exhibit exceptional verbal and written communication abilities, with a keen attention to detail.
  • Foster a positive work environment, collaborating effectively with various departments to address business challenges.
  • Embrace constructive feedback and adapt performance as necessary.
Main Duties and Responsibilities

Client Service - Relationship Management
  • Facilitate open communication with team members to ensure seamless support for assigned attorneys.
  • Deliver outstanding client service, showcasing a proactive approach in all interactions.
  • Prioritize tasks effectively, managing confidential matters with discretion and efficiency.
  • Develop a comprehensive understanding of assigned attorneys' practices and maintain professional relationships with external legal counsel and organizations.
  • Keep attorneys informed of upcoming commitments and responsibilities through effective management of their schedules.
Billing Management
  • Oversee expense reconciliation and processing, ensuring accuracy and timely submissions.
  • Manage timekeepers' diaries, creating and editing entries to align with best practices.
  • Coordinate the review and approval of billing documents to ensure prompt delivery to clients.
Project Management
  • Compose, edit, and proofread various documents, demonstrating strong technological skills.
  • Organize internal and external meetings, ensuring all logistical details are addressed.
  • Manage travel arrangements, maintaining up-to-date preferences and ensuring smooth travel experiences.
  • Encourage attorneys to delegate non-billable tasks, allowing them to focus on their legal work.
  • Utilize advanced skills in Microsoft Outlook to manage complex scheduling needs.
  • Organize and maintain attorneys' inboxes, ensuring efficient document management.
Training and Professional Development
  • Engage in team activities and contribute to knowledge-sharing initiatives.
  • Maintain expertise in the Firm's core applications and adhere to best practices.
Qualifications
  • Possess a college degree or equivalent experience.
  • Demonstrate expert proficiency in MS Office applications.
  • Exhibit strong organizational skills with meticulous attention to detail.
  • Build effective relationships with colleagues and clients through strong interpersonal skills.
  • Showcase proactive problem-solving abilities and sound decision-making skills.
Compensation and Benefits

Ropes & Gray offers a comprehensive rewards package, including health benefits, professional development opportunities, and a supportive work culture. The anticipated salary range for this position reflects the firm's commitment to fair compensation based on qualifications and experience.

Working Conditions

This role requires a hybrid work model, necessitating a consistent on-site presence to ensure effective collaboration and business continuity.

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