Highly Skilled Program Coordinator for Plastic Surgery Division
1 week ago
Stanford University, a renowned academic medical center, is seeking an experienced and highly skilled Program Coordinator to join the Department of Surgery. This pivotal role will provide advanced scheduling, educational, and administrative support to faculty and trainees in a complex academic/clinical environment.
About the PositionThis is a full-time position that requires an individual who can work independently and with minimal direction in performance of their duties. The successful candidate will have exceptional organizational skills, attention to detail, and excellent verbal and written communication skills.
About UsAt Stanford University, we are committed to providing exceptional patient care, delivering outstanding undergraduate and graduate education, and furthering the field of surgery through innovative basic science and clinical research. Our Division of Plastic & Reconstructive Surgery is dedicated to providing top-notch care and services to our patients.
Responsibilities- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Conduct advanced scheduling functions for Stanford and affiliated training sites and perform analysis to inform decision-making for clinical and administrative leadership.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking.
- Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Oversee and/or process a variety of financial transactions/reimbursements.
- May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
- High school diploma and four years of administrative experience, or combination of education and relevant experience.
- Advanced computer skills and demonstrated experience proficiency with office software (Microsoft PowerPoint and Word and Excel) and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
We offer a competitive salary range of $39.46 to $44.30 per hour, commensurate with experience. Additionally, we provide a comprehensive benefits package that includes medical, dental, and vision insurance, retirement savings plan, paid time off, and access to a wide range of employee perks and discounts.
At Stanford University, we value diversity, equity, and inclusion. We are committed to creating a welcoming and inclusive environment for all employees and students. If you are passionate about making a difference in the lives of others and want to be part of a dynamic and innovative team, please apply today
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Stanford, California, United States Stanford University Full timeAt Stanford University, we are seeking an experienced Program Coordinator to provide advanced scheduling, educational, and administrative support to faculty and trainees in the Department of Surgery.This is a unique opportunity to join our team in the Division of Plastic & Reconstructive Surgery, where you will work on complex academic/clinical projects and...
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Stanford, California, United States Stanford University Full timeJob OverviewThe Division of Plastic & Reconstructive Surgery at Stanford University seeks an experienced Program Coordinator to provide advanced scheduling, educational, and administrative support to faculty and trainees in a complex academic/clinical environment.
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