Administrative Coordinator

2 weeks ago


Conyers, Georgia, United States LHH Full time
Job Title: Forward Planning Assistant

LHH is seeking a highly organized and detail-oriented professional to join their team as a Forward Planning Assistant. This role is integral to providing essential administrative support to the Operations Department, specifically to the Forward Planning Manager.


Key Responsibilities:
  • Coordinate contract administration tasks efficiently, ensuring timely completion and accuracy.
  • Distribute and review departmental documents, including sequence sheets and development schedules, to ensure seamless communication and collaboration.
  • Prepare check requests for permits and fees as needed, maintaining a high level of attention to detail and organizational skills.
  • Input project information accurately into JD Edwards software, ensuring data integrity and consistency.
  • Maintain organized filing systems to ensure easy retrieval of documents, promoting a productive and efficient work environment.
  • Log and track plans, check requests, and contracts meticulously, providing real-time updates and insights to stakeholders.


Day-to-Day Responsibilities:
  • Attend internal meetings, data tracking, and provide real-time information updates to others, fostering a culture of transparency and collaboration.
  • Update date trackers and coordinate with other administrators, ensuring seamless communication and workflow.
  • Send requests for proposals (RFPs) and update vendor contacts, maintaining a strong network of partners and suppliers.


Qualifications:
  • Education: Bachelor's Degree or heavy experience within Real Estate/Legal/Zoning. Alternatively, one to two years of related experience and/or training, or a combination of education and experience.
  • Experience in high-volume legal environments or real estate, with a strong understanding of contract administration and project management principles.
  • Strong customer service skills, especially with government or executive contacts, with the ability to navigate complex situations and build strong relationships.
  • Proficiency in organization, time management, and meeting deadlines, with a high level of attention to detail and accuracy.
  • Excellent communication skills and ability to navigate Adobe and Excel, with a strong understanding of data analysis and reporting.


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