Administrative Support Professional

3 days ago


Kansas City, Missouri, United States PremiStar Full time
We're looking for a skilled Project Billing Coordinator to join our team at PremiStar. In this role, you'll provide administrative support to project managers, ensuring the seamless execution of projects from initiation to completion. If you have excellent communication skills, are detail-oriented, and possess strong organizational and time management abilities, we want to hear from you

Job Description: As a Project Billing Coordinator, you will:
• Provide administrative support to project managers, including data entry, document preparation, and correspondence.
• Assist with project setup, including assigning project numbers and moving files from estimating to project management.
• Coordinate turnover meetings from estimating to operations, ensuring a smooth transition of projects.
• Obtain and/or provide notice of commencements, file notices to owners, and obtain certificates of insurance from general contractors.
• Process and execute necessary permits required for construction projects, set up and maintain the construction project filing system on server, and assemble contract and subcontract routing process.
• Enter, update, create, and distribute submittals, manage project tracking logs, purchase orders, and direct owner purchases.
• Close-out process, including requesting and maintaining all COIs for all departments, license renewals, and print reports requested by project managers.
• File current inspection test reports and daily reports provided by superintendents, and maintain field team folders on server for foreman access.
• Perform other duties as assigned.

What You'll Need: To succeed in this role, you'll need:
• A high school diploma or equivalent; a degree in business administration or related field is preferred.
• 1-2 years of experience in administrative support, preferably in construction or a related industry.
• Excellent communication, organizational, and time management skills.
• Basic understanding of construction processes and procedures.
• Ability to lift files, open filing cabinets, and bend or stand as necessary.

We Offer: At PremiStar, we offer a dynamic and supportive work environment, competitive salaries, and opportunities for growth and development. Our team members enjoy a range of benefits, including medical, dental, and vision insurance, 401(k) plan, and paid time off.

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