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Administrative Coordinator

2 months ago

Parsippany, New Jersey, United States Tandym Group Full time

A pharmaceutical company in New Jersey is currently seeking a new Administrative Assistant for a promising opportunity with their growing team.

**Job Summary:**

This is a hybrid opportunity asking the candidate to report in at least on Tuesday-Thursday weekly.

**Key Responsibilities:**

  • Complete travel bookings calendar management invoicing meeting planning and general administrative support.
  • Prepares and maintains files according to established guidelines, with limited supervision.
  • May be required to create packets of information; develops standard documents according to established guidelines, drafts and edits basic communication with some complexity and assists with mailings which may including mass merges from database software reports; responds directly to routine inquiries.
  • Confirms internal and external appointments for individuals, greets external visitors, answers external phone calls and directs appropriately with limited supervision.
  • Implements projects or process improvements with supervision.
  • This person will support the entire medical organization.
  • Will order food, write agendas and will be meeting and collaborating with Sr. Leaders who are typically on site.
  • This person MUST be able to lift up to 30 lbs as they will be responsible for setting up and breaking down meeting rooms. Moving tables and chairs, etc.

**Requirements:**

  • Must be proficient with Microsoft Office suite.
  • Ability to format Powerpoint, use Excel.
  • Must be well organized and able to manage more than one project at one time.
  • Experience with Ariba Smartsheets and Concur is strongly preferred.
  • High school diploma or equivalent required.
  • Associate degree preferred; or equivalent work experience.