Legal Affairs Support Specialist

2 weeks ago

Dallas, Texas, United States PeopleShare Inc Full time
Embark on Your Professional Journey in the Legal Field as a Legal Administrative Assistant

Are you ready to gain essential experience and skills in a dynamic legal environment? This entry-level position serves as a vital foundation for your career. As a Legal Administrative Assistant, you will immerse yourself in the core of legal operations, acquiring crucial skills and knowledge to advance your career.

***PeopleShare Inc is HIRING IMMEDIATELY***

Why Choose PeopleShare?
  • Our dedicated recruiters are committed to matching you with the ideal job that aligns with your skills and career aspirations.
  • Submit your application once and gain access to numerous opportunities with top companies in the area.
  • We have a vast network of local offices, simplifying your job search process.
  • Enjoy weekly pay through direct deposit.
  • Receive coaching to enhance your interview skills.
Position Overview:

As a Legal Administrative Assistant, you will handle a variety of operational tasks including managing high-volume document processing, overseeing mail systems, and providing support for various office functions. Reporting directly to the Site Manager or Supervisor, you will ensure the efficient operation of office equipment, manage incoming and outgoing correspondence, and maintain accurate inventory records. Additionally, you may assist with customer service, meeting room arrangements, and light maintenance tasks.

Key Responsibilities:
  • Accurately process incoming mail from various carriers, ensuring accountability.
  • Utilize tracking systems to manage and oversee accountable mail.
  • Efficiently handle outgoing mail and maintain detailed logs of mail counts.
  • Conduct timely deliveries within the office premises.
  • Meet physical requirements, including lifting up to 50 lbs.
  • Support light maintenance tasks such as equipment troubleshooting.
  • Operate high-volume copying machines and perform finishing tasks.
  • Utilize document management systems effectively.
  • Manage office tasks using standard software applications.
  • Conduct maintenance checks on office equipment as needed.
  • Maintain inventory records and assist with supply distribution.
  • Coordinate service requests and respond to inquiries.
  • Assist with shipping and receiving duties.
  • Help set up meeting rooms and assist with office relocations.
  • Perform occasional cleaning and maintenance duties.
  • Operate various office equipment as required.
  • Assist with filing and archiving of documents.
Required Skills and Competencies:
  • Proficient computer skills are essential for career advancement.
  • Experience with office equipment and software systems.
  • Strong organizational and multitasking abilities.
  • Effective communication skills with clients and team members.
  • Attention to detail and accuracy in record-keeping.
  • Flexibility to work occasional overtime as needed.
  • Physical capability to perform light maintenance tasks.
Physical Requirements:
  • Engage in walking, lifting, bending, and twisting throughout the workday.
  • Adhere to a business casual dress code.

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