Document Control Specialist III
3 days ago
We are seeking a highly organized and detail-oriented Document Control Specialist III to join our team at HNTB. In this role, you will be responsible for administering the document lifecycle for engineering and construction documents, implementing document control best practices, and developing customized SharePoint sites.
Key Responsibilities- Define standards and workflows for document management, including folder structures, file naming conventions, and metadata tagging.
- Develop and implement document control and record management plans, ensuring compliance with corporate and client guidelines.
- Maintain the master electronic project files, ensuring accuracy and accessibility.
- Prepare records for inactive storage according to the Records Retention Schedule, and perform distribution and storage duties as needed.
- Manage and audit document control processes and systems to ensure control and availability of documentation to appropriate personnel.
- Provide training to project personnel on document control and record retention policies, procedures, and project management system use.
- Review new and revised documentation for suitability and conformance to HNTB or client standards.
- Perform quality reviews and audits associated with document controls procedures.
- In lieu of degree, 8 years of project controls and/or technical administrative support experience.
- One or more of the following certifications: CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalent.
- Experience working as a client's PM/CM agent, providing program management/construction management services, or as part of a design-build contractor.
We are seeking a highly organized and detail-oriented individual with a strong understanding of document control and record management principles. If you have a passion for organizing and managing complex documentation, we encourage you to apply for this exciting opportunity.
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