Payroll and Benefits Coordinator
4 weeks ago
We are seeking a highly skilled Payroll and Benefits Specialist to join our team at Financial Statement Services, Inc. in Santa Ana, CA. This full-time, onsite position is responsible for performing duties related to payroll, benefits, and company events.
Key Responsibilities:
- Accurately and timely process weekly payroll, including general ledger reporting, garnishments, and related compliance reporting tasks.
- Reconcile and file payroll taxes and W-2s, ensuring accuracy and timeliness.
- Maintain time and attendance records, manage timecard violations, and ensure system integrity for employee data.
- Assist with special projects, audits, compliance reporting, and other administrative tasks as needed.
- Analyze timekeeping records and prepare reports for review.
- Compile, analyze, and maintain records for employee benefits administration.
- Administer health and welfare plans, including enrollments, changes, and terminations, while ensuring compliant record-keeping.
- Assist in annual health insurance renewals, including vetting carriers and analyzing plans.
- Coordinate benefits orientation, enrollment meetings, and maintain inventory of benefit packets.
- Review Health and Welfare 5500 filings, assist with audits, and liaise with brokers, vendors, and carriers.
- Provide accurate reporting and required documents for Year-end 401(k) audit and quarterly and annual tax returns.
- Reconcile monthly premium statements and ensure accurate and timely department allocations.
- Coordinate and manage Wellness Program, Wellness Fair, and employee activities/events.
- Administrate company sponsored perks, discounts and related programs.
- Assist in issuing employee ID badges and proximity cards.
- Assist in maintaining company award programs.
- Ensure compliant record retention, consistently maintaining current and complete personnel files.
Requirements:
- High School Diploma or equivalent required. Bachelor's degree in accounting, business, human resources or related field of study preferred.
- 3 - 5 years of related experience in wage and hour law, compensation review and benefits, payroll software system(s), payroll and tax related Federal and State Laws.
- In-depth knowledge and extensive experience with ADP systems and processes required.
- Advanced knowledge of payroll regulations and processing.
- Certified Payroll Professional (CPP) preferred.
- Experience with benefits administration is preferred.
- Proven ability to manage and prioritize multiple tasks in a deadline driven environment.
- Intermediate to advanced level proficiency in Excel, Word, and Outlook.
- Keen attention-to-detail, with strong organizational, administrative and multi-tasking skills.
- Must demonstrate a positive customer service philosophy and attitude.
- Ability to work effectively both independently and collaboratively with employees at all organizational levels.
- Must demonstrate adaptability and flexibility in dynamic environments.
- Must maintain a high level of discretion in handling confidential information.
- Must act with the highest level of honesty, trust, integrity and confidentiality.
Benefits:
- 401(k) & Roth
- Participation in Employee Stock Ownership Plan
- Medical, Dental, and Vision Insurance coverage
- Life Insurance provided, and voluntary additional life insurance options
- Paid holidays
- Paid sick leave
- Vacation time
- Employee Assistance Program
- Additional perks and employee programs
All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex or gender, national origin, disability, or status as a protected veteran.
Hiring salary range (hourly paid): $30 - $39/hour
Schedule: Full-time, Onsite
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