Payroll and Benefits Coordinator

4 weeks ago


Santa Ana, California, United States Financial Statement Services, Inc Full time
Job Description

We are seeking a highly skilled Payroll and Benefits Specialist to join our team at Financial Statement Services, Inc. in Santa Ana, CA. This full-time, onsite position is responsible for performing duties related to payroll, benefits, and company events.

Key Responsibilities:

  • Accurately and timely process weekly payroll, including general ledger reporting, garnishments, and related compliance reporting tasks.
  • Reconcile and file payroll taxes and W-2s, ensuring accuracy and timeliness.
  • Maintain time and attendance records, manage timecard violations, and ensure system integrity for employee data.
  • Assist with special projects, audits, compliance reporting, and other administrative tasks as needed.
  • Analyze timekeeping records and prepare reports for review.
  • Compile, analyze, and maintain records for employee benefits administration.
  • Administer health and welfare plans, including enrollments, changes, and terminations, while ensuring compliant record-keeping.
  • Assist in annual health insurance renewals, including vetting carriers and analyzing plans.
  • Coordinate benefits orientation, enrollment meetings, and maintain inventory of benefit packets.
  • Review Health and Welfare 5500 filings, assist with audits, and liaise with brokers, vendors, and carriers.
  • Provide accurate reporting and required documents for Year-end 401(k) audit and quarterly and annual tax returns.
  • Reconcile monthly premium statements and ensure accurate and timely department allocations.
  • Coordinate and manage Wellness Program, Wellness Fair, and employee activities/events.
  • Administrate company sponsored perks, discounts and related programs.
  • Assist in issuing employee ID badges and proximity cards.
  • Assist in maintaining company award programs.
  • Ensure compliant record retention, consistently maintaining current and complete personnel files.

Requirements:

  • High School Diploma or equivalent required. Bachelor's degree in accounting, business, human resources or related field of study preferred.
  • 3 - 5 years of related experience in wage and hour law, compensation review and benefits, payroll software system(s), payroll and tax related Federal and State Laws.
  • In-depth knowledge and extensive experience with ADP systems and processes required.
  • Advanced knowledge of payroll regulations and processing.
  • Certified Payroll Professional (CPP) preferred.
  • Experience with benefits administration is preferred.
  • Proven ability to manage and prioritize multiple tasks in a deadline driven environment.
  • Intermediate to advanced level proficiency in Excel, Word, and Outlook.
  • Keen attention-to-detail, with strong organizational, administrative and multi-tasking skills.
  • Must demonstrate a positive customer service philosophy and attitude.
  • Ability to work effectively both independently and collaboratively with employees at all organizational levels.
  • Must demonstrate adaptability and flexibility in dynamic environments.
  • Must maintain a high level of discretion in handling confidential information.
  • Must act with the highest level of honesty, trust, integrity and confidentiality.

Benefits:

  • 401(k) & Roth
  • Participation in Employee Stock Ownership Plan
  • Medical, Dental, and Vision Insurance coverage
  • Life Insurance provided, and voluntary additional life insurance options
  • Paid holidays
  • Paid sick leave
  • Vacation time
  • Employee Assistance Program
  • Additional perks and employee programs

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex or gender, national origin, disability, or status as a protected veteran.

Hiring salary range (hourly paid): $30 - $39/hour

Schedule: Full-time, Onsite



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