Administrative Assistant

1 day ago


New York, New York, United States New York University Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at New York University. The successful candidate will provide administrative support to professors, centers, institutes, committees, programs, and conferences, handling complex budget work and performing a wide range of clerical, secretarial, and general office duties.

Key Responsibilities
  • Provide comprehensive support to centers, institutes, committees, programs, and conferences
  • Handle complex budget work, including monitoring and managing department budgets and grants
  • Perform a wide range of clerical, secretarial, and general office duties, including those of a confidential nature
  • Prioritize office activities and delegate work to student and/or casual employees
  • Respond to inquiries, displaying a comprehensive knowledge of departmental offerings and policies
  • Interact with the general public and act as NYU contact/liaison
  • Interact with University personnel, including those at the senior level, regarding specific issues and problems
  • Customize and/or compose letters in response to requests for information
  • Perform general word processing duties, utilizing intermediate to advanced-level functions
  • Modify and/or create databases and complex spreadsheets
Requirements
  • High School diploma or equivalent or an Associate's degree or some college
  • 3 years of office experience (with High School diploma) or 2 years of office experience (with Associate's degree or some college)
  • Preferred: Bachelor's degree and 1-2 years of office experience
Preferred Qualifications
  • Proficiency with intermediate to advanced word processing, spreadsheet, and database applications
  • Moderate to fast, accurate keyboarding
  • Good proofreading and writing skills
  • Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple
  • Knowledge of desktop publishing software and Access
Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $37.90. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU Law is an intellectual powerhouse and innovator in legal education, known for its focus on leadership, global issues, and public service. As part of this diverse and accomplished community, you'll work with top faculty, support learning and research, and have regular opportunities to develop professionally. Located in Greenwich Village, one of New York's most inviting neighborhoods, the Law School offers highly competitive benefits and perks, notably tuition remission.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn /nyugreen.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity



  • New York, New York, United States Cayuga Centers Full time

    Job Title: Administrative AssistantCayuga Centers is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our operations department, you will provide administrative support to our staff and ensure the smooth operation of our office.Job Summary:The Administrative Assistant will be responsible for...


  • New York, New York, United States Eden Recruitment Ltd Full time

    Eden Recruitment Ltd is pleased to be partnering with a rapidly expanding hedge fund to find a highly organized and personable Administrative Assistant & Office Coordinator. This role offers an exciting opportunity for a proactive individual to join a dynamic team at the forefront of the financial industry.As an Administrative Assistant & Office Coordinator,...


  • New York, New York, United States Bocashuk Full time

    Job ID: 924 Title of Job: Administrative Assistant Compensation: $50,000 - $70,000 Type: Location: New York, NY About this Job: A Kitchen showroom is seeking an administrative assistant with prior office experience and knowledge of QuickBooks. The ideal candidate will be responsible for providing administrative support to the team and...


  • New York, New York, United States Innova Solutions Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Innova Solutions. As an Administrative Assistant, you will provide administrative support to our marketing team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...


  • New York, New York, United States Full Bloom Full time

    Administrative Assistant Position at Catapult LearningCatapult Learning, a division of FullBloom, is dedicated to improving outcomes for K-12 students through evidence-based intervention, specialized services, and professional learning solutions.Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The...


  • New York, New York, United States Tricon Solutions Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tricon Solutions. As an Administrative Assistant, you will provide daily communication, basic clerical duties, and general administrative support to our team.Key Responsibilities:Provide timely and effective communication to ensure seamless...


  • New York, New York, United States Fusco Personnel, Inc. Full time

    Job Title: Administrative AssistantFusco Personnel, Inc. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide high-level administrative support to our clients, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to clients, including preparing...


  • New York, New York, United States EAGLE MOUNTAIN INTERNATIONAL CHURCH INC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Executive Pastor at Eagle Mountain International Church Inc.The successful candidate will be responsible for coordinating projects and initiatives, providing administrative oversight, and collaborating with other departments to...


  • New York, New York, United States Oliver Scholars Full time

    Job SummaryOliver Scholars is seeking a highly motivated and organized individual to support the Scholar Immersion Program (SIP). As an Administrative Assistant, you will play a crucial role in ensuring the success of our Scholars by providing administrative support, supervising daily arrival and dismissal, and communicating with parents and...


  • New York, New York, United States JetBlue Airways Full time

    Job SummaryThe Administrative Assistant will provide administrative support to an assigned department at JetBlue Airways. This role involves a range of tasks, including general administrative duties, receptionist work, and project-based support.Key ResponsibilitiesProcess leaves of absence and maintain accurate recordsSupport Base Managers with daily tasks...


  • New York, New York, United States Cool Tech Air Conditioning and Refr Full time

    Job OverviewWe are looking for an Administrative Assistant to support our operations at Cool Tech Air Conditioning and Refrigeration. This role involves executing clerical and administrative tasks that contribute to the efficiency and effectiveness of our business.Key Responsibilities:Compose and prepare official correspondence and documentsOrganize and...


  • New York, New York, United States Howden Group Holdings Full time

    Howden Group Holdings is a global reinsurance broker and risk, capital, and strategic advisor focused on relentless innovation and superior analytics for top client service.About the RolePosition SummaryThe Administrative Assistant will be responsible for providing exceptional customer service to our clients, guests, and employees. They will be the first...


  • New York, New York, United States High Rise Fire Protection Corp Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Service Department at High Rise Fire Protection Corp. As an Administrative Assistant, you will provide administrative support to the Service team, ensuring the smooth operation of our office and the delivery of exceptional customer service.Key...


  • New York, New York, United States IntelliPro Group Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at IntelliPro Group Inc. in New York or Washington DC. As an Administrative Assistant, you will provide general administrative support, including calendaring meetings, drafting communications, and handling credit card reconciliation.Key...


  • New York, New York, United States nextSource Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at nextSource. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing administrative tasks, and maintaining a positive and professional work environment.Key ResponsibilitiesProvide...


  • New York, New York, United States Innova Solutions Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Innova Solutions.Job Summary:The successful candidate will provide administrative support to our marketing team, assisting with meeting coordination, project management, and team communications.Key Responsibilities:Coordinate...


  • New York, New York, United States Workoo Technologies Full time

    About the JobThe Administrative Assistant will provide critical support to department management, ensuring seamless day-to-day operations and adherence to company brand and strategy. This role requires a detail-oriented individual with excellent communication skills and the ability to multitask effectively.Key ResponsibilitiesAct as primary point of contact...


  • New York, New York, United States Innova Solutions Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Innova Solutions.Job Summary:The successful candidate will provide administrative support to our marketing team, assisting with meeting coordination, project management, and team communications.Key Responsibilities:Coordinate...


  • New York, New York, United States Eden Recruitment Ltd Full time

    Eden Recruitment Ltd is partnering with a rapidly expanding hedge fund in New York to find a highly organised and personable Receptionist & Administrator. This role offers an exciting opportunity for a proactive individual to join a dynamic team at the forefront of the financial industry.As a Receptionist & Administrator, you will play a crucial role in...


  • New York, New York, United States Institute for Comm Living Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Institute for Comm Living. The successful candidate will provide administrative and clerical support to our program staff, ensuring the smooth operation of our office.Key ResponsibilitiesManage client records and maintain accurate and up-to-date...