Financial Operations Specialist

2 weeks ago

Lincoln, Nebraska, United States Dynamic Workforce Solutions Full time

Job Overview

Position: Financial Operations Specialist

Reports to: Project Accountant

Location: Nebraska

Employment Type: Non-exempt/Full-time

Compensation: $19.00 per hour

EXCEPTIONAL CUSTOMER SERVICE REQUIRED

About Dynamic Workforce Solutions

Dynamic Workforce Solutions (DWFS) collaborates with governmental and local organizations to deliver services that equip the communities we serve with dependable workforce development and training solutions, ensuring a skilled and prepared workforce for future employment opportunities. Our innovative service delivery, dedication to our mission, and commitment to continuous improvement have defined over thirty years of outstanding results.

Our team members feel they are part of a larger mission beyond mere employment. We are dedicated to providing Exceptional Customer Service to achieve remarkable outcomes for individuals and businesses alike.

Your Contribution

If you have a passion for accounting and administrative tasks, this role will enable you to directly support the Project Accountant in various accounting activities essential for project and program/grant management. Your contributions will play a vital role in the success of the accounting department, as you maintain vendor relationships by managing invoices, expense reports, accounts payable, and accounts receivable. Your attention to detail and proficiency in Excel will be crucial in supporting the Project Accountant consistently.


Key Responsibilities

  • Execute purchasing and accounts payable tasks while organizing filing systems.
  • Assist the Project Accountant in generating financial reports for management, as well as state and federal financial status reports.
  • Review purchase requisitions and customer vouchers for accuracy and necessary supporting documentation.
  • Prepare Purchase Orders (PO) and follow up on approvals and submissions to vendors.
  • Maintain both digital and physical vendor records and files.
  • Receive and verify vendor invoices and employee expense reports, resolving discrepancies and assigning appropriate general ledger codes.
  • Compile batches of vendor invoices for payment, ensuring alignment with Purchase Orders.
  • Present invoices to the Project Accountant for review and approval.
  • Process customer payment requests and manage customer obligations.
  • Ensure copies of checks and supporting documentation are included to update vendor files.
  • Track and audit ITA's while updating financial information to reflect payments.
  • Ensure accurate and timely data entry into tracking systems.
  • Continuously strive to minimize errors by adhering to standard operating procedures and all relevant policies, maintaining an error rate of no more than 5% collectively.

Qualifications

Education: High School Diploma or GED required; 1-3 years of experience in accounts payable is essential. An Associate's degree in finance or bookkeeping is preferred.

Experience: Relevant work experience is necessary. Strong verbal and written communication skills, demonstrated customer service abilities, and proficiency in computer applications, particularly word processing and spreadsheet software, are required.

Skills/Abilities: Basic computer literacy, including proficiency in using the Internet and Microsoft Office products, especially Excel.

Embracing Diversity

  • We believe every role is significant, and every customer, both internal and external, should feel empowered to excel. Dynamic Workforce Solutions is a workplace where passion aligns with purpose, leading to excellence.

Additional Requirements: A valid driver's license and adequate vehicle insurance coverage are required. We maintain a Drug-Free Work Environment.

Commitment to Diversity: Diversity is fundamental to our operations. It is integral to our team's passion for serving individuals and communities striving to build a stronger workforce. We aim to foster a work environment that provides all team members with equal access to information, development, and opportunities. Our commitment to diversity and inclusion is deeply rooted in our core values and our dedication to Exceptional Customer Service. We recognize that diversity in age, race, gender, nationality, sexual orientation, physical ability, thinking style, and background enriches our work environment and enhances our connection with the workforce development needs of the communities we serve.

Benefits: Health, Life, Dental, and Disability Insurance, Paid Time Off, Paid Holidays, 401K, Flexible Spending Account, Tuition Assistance.

Equal Opportunity Employer: Dynamic Workforce Solutions is an equal opportunity employer/program, and auxiliary aids and services are available upon request to individuals with disabilities.

Job Posted by ApplicantPro

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