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Financial Operations Specialist

2 months ago

Lincoln, Nebraska, United States Dynamic Workforce Solutions Full time

Position Overview

Role: Financial Operations Specialist

Reports to: Project Accountant

Location: Remote

Employment Type: Non-exempt/Full-time

Compensation: $19.00 per hour

EXCEPTIONAL CUSTOMER SERVICE REQUIRED

About Us

Dynamic Workforce Solutions (DWFS) collaborates with governmental and local organizations to deliver services that provide communities with dependable workforce development and training solutions, resulting in skilled and well-prepared individuals for future employment opportunities. Our innovative service delivery, dedication to our mission, and commitment to continuous quality improvement have established over thirty years of outstanding outcomes.

Our team members feel they are part of something much larger than just a job. We are dedicated to providing Exceptional Customer Service to ensure remarkable results for the individuals and businesses we support.

Your Contribution

Do you have a passion for accounting and administrative tasks? In this position, you will support the Project Accountant in daily financial operations that aid in project and program/grant management. Your contributions will be vital to the success of the finance department and maintaining vendor relationships through assistance with invoices, expense reports, accounts payable, and accounts receivable. Your attention to detail and proficiency in Excel will enable you to thrive while continuously supporting the Project Accountant.


Key Responsibilities

  • Execute purchasing and accounts payable tasks while managing filing systems.
  • Assist the Project Accountant in generating financial reports for management, state/federal financial status updates, and any other necessary reporting.
  • Review purchase requisitions and customer vouchers for accuracy and required supporting documentation.
  • Prepare Purchase Orders (PO) and follow up on approvals and submissions to vendors.
  • Maintain both digital and physical vendor records and files.
  • Receive and validate vendor invoices and employee expense reports, resolving discrepancies and assigning appropriate general ledger codes. Input vendor invoices into Accounts Payable.
  • Compile batches of vendor invoices for payment, ensuring alignment with Purchase Orders.
  • Present invoices to the Project Accountant for review and approval.
  • Process customer payment requests and needs-based payments for customer obligations.
  • Ensure copies of checks and supporting documentation are included to update vendor files while preparing checks for mailing.
  • Track and audit ITA's while updating ITA financial information to reflect payments.
  • Ensure accurate and timely entry of information into the tracking system.
  • Continuously strive to minimize errors by adhering to all standard operating procedures and Workforce Board policies, maintaining an error rate of no more than 5% collectively.

Qualifications

Education: High School Diploma or GED required; 1-3 years of experience in accounts payable is essential. An Associate's degree in finance or bookkeeping is preferred.

Experience: Relevant work experience is necessary. Strong verbal and written communication skills, along with demonstrated customer service abilities and computer proficiency, particularly in word processing and spreadsheet software, are required.

Skills/Abilities: Basic computer literacy, including the ability to navigate the Internet and utilize Microsoft Office products, especially Excel.

Our Commitment

  • We believe every role is significant and that every customer, both internal and external, should feel empowered to reach their full potential. Dynamic Workforce Solutions is a place where passion aligns with purpose, leading to excellence.

Additional Requirements: A valid driver's license and adequate vehicle insurance coverage are necessary. We maintain a Drug-Free Workplace.

Diversity is fundamental to our organization. It is essential to our team's passion for serving individuals and communities seeking to build a stronger workforce. We strive to foster a work environment that provides all team members with equal access to information, development, and opportunities. Our commitment to diversity and inclusion is deeply rooted in our core values and dedication to Exceptional Customer Service. We recognize that differences in age, race, gender, nationality, sexual orientation, physical ability, thinking style, and background enrich our work environments. Such diversity enhances our ability to connect with the workforce development needs of the communities we serve. We believe that attracting, developing, and retaining a workforce that reflects the diversity of our customers is vital to our success.

Benefits: Health, Life, Dental, and Disability Insurance, Paid Time Off, Paid Holidays, 401K, Flexible Spending Account, Tuition Assistance.

Equal Opportunity Employer

Dynamic Workforce Solutions is an equal opportunity employer/program, and auxiliary aids and services are available upon request to individuals with disabilities.

Job Posted by ApplicantPro