Administrative Assistant

3 hours ago


Hartford, Connecticut, United States Travelers Insurance Full time
About the Role

We are seeking a highly skilled and experienced Administrative Assistant to provide complex support to our senior management team. As a key member of our operations team, you will be responsible for handling a wide range of administrative tasks, including organization, communication, facilitation, and scheduling.

Key Responsibilities
  • Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details.
  • Exercises considerable discretion and independent judgment in facilitating overall department operations.
  • Directs the activities of other support staff as necessary.
  • Coordinates inter-departmental or department-wide administrative projects, such as broad communications, overseeing internal/external services purchased, developing and implementing department/business unit guidelines for operating policies and procedures.
  • Complex scheduling; typically involves internal, external, and department-wide scheduling.
  • Full responsibility for department-wide event and travel planning.
  • Prepares and submits expense accounts and other type expenses.
  • Manages and tracks/reports actual expenses versus budget for sr managements area of responsibility, develops or upgrades budget system.
  • Regularly interacts with internal and external executives, community leaders, shareholders, etc. Initiates follow-up actions as needed.
  • Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person.
  • Initiates, develops, and makes decisions regarding office practices/procedures within authority level.
  • Calls for frequent problem solving with internal and external staff. Utilizes basic change management skills.
Requirements
  • Minimum of 5 years of related work experience preferred.
  • Advanced skill level required for software applications, including advanced database queries, complicated Excel spreadsheets (i.e., vlookup).
  • Utilizes multiple software packages to prepare highly confidential correspondence and complex documents.
  • Independently designs advanced spreadsheets, graphics, presentations, and database applications.
What We Offer
  • Health Insurance: Employees and their eligible family members – including spouses, domestic partners, and children – are eligible for coverage from the first day of employment.
  • Retirement: Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum.
  • Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays.
  • Wellness Program: The Travelers wellness program is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs.
  • Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved.


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