Office Coordinator

3 days ago


Burlington, Vermont, United States VITL Full time
Job Title: Office Coordinator

The Office Coordinator is a dynamic and versatile role that provides comprehensive administrative support to the CEO and Board of Directors. This position requires strong organizational skills, attention to detail, and the ability to prioritize tasks effectively.

Key Responsibilities:
  • Provide administrative support to the CEO and Board of Directors, including scheduling meetings, preparing agendas, and taking minutes.
  • Coordinate complex scheduling for the CEO and leadership team, ensuring timely and effective communication.
  • Assist with day-to-day accounting and human resource tasks, including processing accounts payable and payroll.
  • Oversee the functioning of the VITL office space, including mail distribution, supply management, and maintenance coordination.
  • Develop and implement processes and procedures to improve office efficiency and productivity.
Requirements:
  • Associate's or Bachelor's degree preferred, with three to five years of relevant work experience.
  • Strong organizational skills, attention to detail, and ability to prioritize tasks effectively.
  • Proficient in Microsoft Office, including Word, Excel, Outlook, and SharePoint.
  • Experience with DocuSign, Salesforce, Paychex, and/or Deltek Costpoint a plus.
  • Ability to work independently and as part of a team, with strong communication and interpersonal skills.
What We Offer:
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.

VITL is an equal opportunity employer and prohibits discrimination or harassment of any kind. We are committed to compliance with all applicable fair employment practices laws and a policy of equal opportunity without regard to race, gender, color, religion, sex, sexual orientation, gender identity, age, national origin, place of birth, crime victim status, ancestry, physical or mental condition, disability, pregnancy, citizenship or immigration status, status as a veteran, military service or obligation, a positive test result from an HIV-related blood test, genetic information, or any other characteristic protected by such laws.


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