Administrative Assistant

4 days ago

New York, New York, United States Universal Music Group Full time
Job Title: Administrative Assistant - Music Industry

We are Universal Music Group, the world's leading music company. Our mission is to empower artists and songwriters to create, innovate, and thrive in the music industry. We are seeking an administrative assistant to join our team and support our production operations.

Key Responsibilities:
  • Schedule and manage weekly production meetings for all REPUBLIC Corp labels.
  • Maintain and oversee all release schedules for the REPUBLIC Corp labels, including running reports, updating schedules, and capturing and communicating release changes.
  • Assist with inputting frontline album credits and metadata.
  • Manage and maintain an updated distribution list for all REPUBLIC Corp labels.
  • Maintain executive's Outlook calendar and monitor/direct phone calls, expenses.
  • Manage archival and distribution of all product samples and finished goods to executives.
  • Help with maintaining department's vacation calendar/forms.
  • Coordinate all departmental travel.
  • Special projects as assigned.
Requirements:
  • Excellent organizational and communication skills.
  • The ability to multitask in a fast-paced working environment.
  • Knowledge of Uniport/Expensys/Excel/Outlook.
  • Must be self-motivated, proactive, and have the ability to work under pressure.
  • Superb time management skills and team player.
  • Ability to maintain confidentiality.
  • Must have passion for music.
  • Be willing to work beyond standard hours.
  • Previous experience in music a bonus.
Perks:
  • Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit.
  • Comprehensive medical, dental, vision, and FSA options, as well as:
    • 100% coverage for out-patient mental health services.
    • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year).
    • A lifetime fertility support allowance of $30,000 to plan participants.
    • Student Loan Repayment Assistance and Tuition Reimbursement.
    • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation.
  • Variety of ways to prioritize much-needed time away from work including:
    • Flexible Paid Time Off (PTO) for exempt employees.
    • 3-weeks PTO for non-exempt employees.
    • 2-weeks paid Winter Break.
    • 10 Company Holidays (including Juneteenth and Wellbeing Day).
    • Summer Fridays (between Memorial Day and Labor Day).
    • Generous paid parental leave for every type of parent.

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category: Creative, Design & Production

Salary Range: $24,935-$50,600

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