Administrative Support Specialist
5 days ago
About the Role:
The Administrative Professional is a client service-oriented role that provides general administrative support to the firm's accounting and administrative departments. This position is responsible for assisting the firm in servicing all internal and external stakeholders while successfully meeting business objectives.
Key Responsibilities:
• Work closely with firm accountants utilizing strong communication and organization skills.
• Balance multiple responsibilities in a fast-paced deadline-oriented environment following firm standard operating procedures.
• Process client deliverables, such as filings with governmental agencies, accurately and timely.
• Prepare, scan, send, and file documents, such as engagement letters and tax requisitions.
• Provide day-to-day administrative support to internal departments.
• Configure co-working room, technology setup, and provide additional support for scheduled meetings and training seminars.
• Maintain general use areas, such as kitchen, copier, mail, and supply storage rooms.
• Procure and maintain office and canteen supplies as requested.
• Process accounts receivable and daily deposits as needed.
• Front desk coverage, greeting clients, and various administrative tasks.
Requirements:
• 2+ years of relevant administrative work experience.
• Proficiency in MS Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Experience with Adobe Acrobat.
• Excellent organizational and analytical skills.
• Excellent verbal and written communication skills.
• Strong data entry and verification skills: accuracy is essential.
• Attention to detail and ability to comply with procedures.
• Drive to contribute to a collaborative and committed team environment.
• Must be punctual, reliable, and maintain a professional demeanor and appearance.
Physical Setting:
• Commute to in-person office Monday through Friday, 8:30 am-5:30 pm.
• Employees are regularly required to sit, stand, walk, and use hands to handle objects, tools, or controls.
• Ability to reach with hands and arms; and stoop, kneel, or crouch. The employee must regularly exert 20-40 pounds of force to lift, carry, push, pull or otherwise move objects.
Benefits:
• Health insurance - (100% coverage of the HMO HSA employee plan)
• Dental insurance
• Vision insurance
• 401k retirement
• Life insurance
• Long-term disability
• Voluntary short-term disability
• Paid holidays
• Paid time off
• Paid parental leave
• Paid bereavement leave
• Paid parking
• Annual wellness reimbursement
• Additional exciting fringe benefits
Equal Opportunity Employer:
Wall Einhorn & Chernitzer is committed to equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, military status, or any other characteristic protected by applicable federal, state, or local laws and ordinances.
Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
Job Type: Full-time
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