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Office Coordinator

2 months ago

Cincinnati, Ohio, United States Amatus Health Full time

Join the dedicated team at Amatus Health as we expand our services. Our Office Coordinator plays a crucial role in ensuring the smooth operation of our facility. This position supports the Executive, Human Resources, and Operations departments while managing various projects and communications.


Key Responsibilities:
  • Maintain accurate and organized daily, weekly, monthly, quarterly, and annual reports.
  • Oversee the onboarding process for new hires, acting as the primary contact between HR and new employees.
  • Facilitate orientation sessions for new staff, covering essential topics such as safety, operations, and IT setup.
  • Manage vendor relations and maintain effective communication with all suppliers.
  • Order and inventory supplies for various departments, including medical, clinical, and office needs.
  • Schedule appointments and sessions for clinical and medical staff, ensuring all records are accurately documented.
  • Coordinate with Accounts Payable and Finance to ensure timely submission of vendor invoices.
  • Assist in managing the Revenue Cycle by ensuring proper documentation of insurance correspondence.
  • Maintain cleanliness and organization in common areas, including the lobby and conference rooms.
  • Welcome and assist all visitors, ensuring compliance with facility protocols.
  • Handle all shipping and receiving tasks, ensuring proper distribution of mail and packages.
  • Support intake processes as needed and maintain communication with IT and HR for facility-level assistance.
  • Ensure all staff have access to the facility's Electronic Medical Records (EMR).
  • Adhere to company policies as outlined in the Employee Handbook and participate in scheduled meetings and training sessions.
  • Exercise professional judgment in managing patient interactions and confidentiality.

Protecting patient privacy is paramount; all staff must comply with organizational policies regarding the handling of protected health information (PHI) and ensure that such information is shared only with authorized personnel as necessary for job functions.