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Office Coordinator

2 months ago

Melville, New York, United States MGO Full time

Job Title: Administrative Assistant

Company: MGO – (Macias, Gini & O'Connell LLP)

Overview:

At MGO, we prioritize the welfare of our employees, fostering an environment where they can excel and provide outstanding service to our clients. Our firm operates across various sectors including cannabis, sports, entertainment, technology, and government, empowering future leaders to effect meaningful change. We are committed to an inclusive culture, offering competitive benefits and flexible work options to inspire our team members to achieve greatness.

Summary:

The Administrative Assistant is responsible for executing vital administrative tasks on a daily basis.

Core Responsibilities:

  • Take ownership of assigned responsibilities
  • Manage office client data and maintain records
  • Implement administrative procedures in line with firm policies
  • Provide assistance to local service teams
  • Support logistics for networking, education, and training events

Essential Functions:

  • Facilitate the client acceptance process and necessary approvals
  • Draft engagement letters and client invoices
  • Prepare deliverables including reports and proposals
  • Organize calendars and schedules
  • Coordinate meetings and compile meeting materials
  • Manage professional correspondence
  • Oversee inventory of supplies and equipment
  • Exhibit professionalism in addressing sensitive matters
  • Perform general clerical tasks

Minimum Qualifications:

  • Associate's degree or equivalent, with 1 to 3 years of relevant experience
  • Strong communication abilities
  • Proficient in Microsoft Office 365 and Adobe software
  • Capable of managing priorities and workflows
  • Excellent organizational and analytical skills
  • Ability to collaborate effectively with individuals at all levels

What's in it for you:

  • Collaborate with innovative clients in dynamic industries
  • Engage in a culture founded on trust, accountability, and inclusivity
  • Develop a meaningful career with limitless growth opportunities
  • Benefit from flexible work arrangements and a competitive compensation package

Pay Range: $50,000 - $65,000