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Legal Project Coordinator

2 months ago

Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

Position Overview:

This role functions as a senior legal aide, providing paralegal assistance for intricate litigation matters within the General Counsel Unit.

Key Responsibilities:

  • Case Oversight: Collaborate with attorneys to oversee multifaceted litigation cases involving the agency. Ensure meticulous organization of case files, monitor critical deadlines, generate reports, and uphold adherence to judicial protocols. Liaise with both internal and external legal teams to facilitate seamless case advancement.
  • Legal Research and Analysis: Execute comprehensive legal research concerning pertinent statutes, regulations, and case precedents. Collect facts, scrutinize evidence, and compile summaries for legal counsel. Partner with investigators and specialists to formulate a robust defense strategy. Conduct legal research, offer legal insights, and draft associated legal documents in compliance with state and federal regulations relevant to the administration of agency programs.
  • Document Drafting: Compose and review legal documents, including pleadings, motions, preservation notices, and discovery requests. Prepare responses to information requests and maintain organized indexes of prior filings and case-related documentation.
  • Client and Witness Engagement: Conduct interviews with witnesses and gather statements. Communicate effectively with agency personnel, clients, and other stakeholders. Support attorneys during witness preparation for depositions and trials.
  • Management of External Counsel: Collaborate closely with outside law firms engaged by the state agency. Oversee relationships, monitor billing practices, and ensure effective cooperation. Facilitate communication between external counsel and internal legal teams.
  • Courtroom Assistance: Aid in the preparation for court appearances, including coordinating logistics, organizing exhibits, witness lists, and trial notebooks. Attend court sessions and provide support to attorneys during proceedings.
  • Compliance Investigations: Assist in investigations related to agency compliance matters.

This position may allow for remote work within Arizona, contingent upon departmental business needs and ongoing performance expectations.

The State of Arizona promotes a work culture that emphasizes flexibility, autonomy, and trust. Numerous state employees participate in the Remote Work Program, enabling them to work from home, in offices, or in shared spaces. All work, including remote tasks, should be conducted within Arizona unless an exception is duly authorized.

Knowledge, Skills & Abilities:

Knowledge of:

  • Legal concepts, terminology, principles, and procedures.
  • Methods for drafting briefs, opinions, reports, and other legal documents.
  • Legal research techniques.
  • Utilization of statutes, codes, and legal resources.
  • Rules and policies governing grievance and appeals processes.
  • Arizona and Federal Rules of Civil Procedure, legislative processes, and legal research tools.

Skills in:

  • Office management, including prioritization and multitasking.
  • Exceptional verbal and written communication, particularly in legal document preparation.
  • Interpersonal skills in interactions with the public and external entities.
  • Customer service and discretion in handling challenging clientele.
  • Outstanding organizational abilities.

Ability to:

  • Extract and apply information from statutes, court rulings, and legal documents.
  • Conduct interviews and gather information for legal investigations; draft legal documents and reports.
  • Establish and maintain professional relationships with court representatives and government agencies.
  • Implement work management principles, plan, prioritize, and manage time effectively.
  • Work independently while maintaining confidentiality.
  • Foster positive working relationships with division and agency personnel.

Selective Preferences:

Possession of an Arizona Driver's License is preferred. A minimum of 1-3 years of experience in a legal environment is required. A Bachelor's degree in paralegal studies or a related field, and/or a paralegal certificate is preferred. Acceptable certifications include ALP, PLS, CLP, or PP from NALS or CP or AP from NALA, with a strong focus on litigation.

Pre-Employment Requirements:

  • Successful completion of the Electronic Employment Eligibility Verification Program (E-Verify).
  • Passing a fingerprint background check, employment verifications, and reference checks; employment is contingent upon completion of these processes.
  • Travel may be necessary for state business, and employees driving for state purposes must complete required driver training and maintain an acceptable driving record.

Benefits:

Among the numerous benefits of a career with the State of Arizona are:

  • 10 paid holidays annually.
  • Paid vacation and sick leave (13 and 12 days per year, respectively), accruing from the first day of employment.
  • Paid parental leave of up to 12 weeks for newborn or newly-placed foster/adopted children.
  • Other leave options, including bereavement, civic duty, and military leave.
  • A highly regarded retirement program with lifetime pension benefits.
  • A comprehensive and affordable insurance package, including medical, dental, life, and disability coverage.
  • Eligibility for participation in the Public Service Loan Forgiveness Program.
  • RideShare and public transit subsidies.
  • A variety of learning and career development opportunities.

By offering the option of full-time or part-time remote work, employees can achieve a better work/life balance, report higher job satisfaction, and enhance productivity. Remote work is a management option and not an employee entitlement. Agencies may terminate remote work agreements at their discretion.

For a complete list of benefits provided by the State of Arizona, please visit our official website.