Project Coordinator

2 months ago


Phoenix, Arizona, United States SunSoft Online Full time
Project Coordinator Job Description

The Arizona Department of Homeland Security is seeking a highly organized and proactive Project Coordinator to support our team in managing grant-funded projects and associated tasks. This role plays a critical part in ensuring project success by tracking data, coordinating meetings, facilitating communications, and maintaining project documentation.

Key Responsibilities:
  • Grant Fund Coordination: Assist in managing grant-funded projects by tracking spending, milestones, and outcomes.
  • Data Management: Maintain accurate project records using tools like Smartsheets, Jira, and Confluence.
  • Meeting Coordination: Schedule, organize, and help host virtual and in-person project meetings. Prepare agendas and follow-up reports.
  • Communications: Send regular updates, reminders, and reports via email to internal and external stakeholders using Google Suite.
  • Documentation & Reporting: Compile and prepare documentation for grant compliance and reporting requirements.
  • Collaboration: Work closely with project managers, finance teams, and other departments to ensure smooth project execution.
  • Organization skills: Ability to prioritize and manage multiple tasks.
  • Time Management: Efficient in scheduling, tracking deadlines, and project tracking.
Preferred Skills:
  • Advanced Project Management Tools: Familiarity with advanced features of project management software.
  • Conflict Resolution: Experience resolving conflicts within teams.
  • Risk Management: Ability to identify and mitigate potential project risks.
  • Data Analysis: Ability to interpret project data and reports for decision-making.
  • Presentation Skills: Capability to present project updates and reports to stakeholders.
Requirements:
  • 1–2 Years of Project Coordination: Experience in a project coordinator role, where the candidate was responsible for supporting or managing project timelines, resources, and stakeholders.
  • Experience with Project Management Software: Basic familiarity with tools like Microsoft Project, Smartsheet, or similar software.
  • Team Collaboration: Demonstrated ability to work with cross-functional teams and departments.
Preferred Experience:
  • 3-5 Years in Project Management:
  • Additional experience managing small to medium-sized projects from start to finish.
  • Prior experience in IT Familiarity with Agile or other specific project management methodologies (Scrum, Lean, etc.).
Education:
  • Bachelor's Degree in Business Administration, Project Management, or a related field.

Fingerprint background check is required. Onsite 1-3 times a month.



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