Project Coordinator
4 weeks ago
Are you looking for a challenging role in project coordination? We are seeking a highly skilled Project Coordinator to join our team at Brown and Caldwell. As a Project Coordinator, you will play a key role in ensuring the successful delivery of projects from start to finish.
Key Responsibilities:
- Project Delivery: Partner with project analysts and project managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.
- Project Setup and Closeout: Assist project analysts and project managers in creating draft contact lists, coordinating internal quality reviews and approvals of Project Management Plans, Communications Plans, and Health & Safety Plans.
- Communication and Coordination: Assist project analysts, project managers, and technical teams with the scheduling of client and team meetings, meeting minutes, travel, and coordination of upcoming tasks.
- Subcontracting: Work closely with project analysts to assist in the coordination and execution of subcontracts and supporting documentation, assist in the review of subcontractor invoices, and other project costs against budgeted authorizations.
- Project Reporting: Work closely with project analysts, project managers, technical editors, and quality reviewers to lead the successful and timely delivery of client technical reports, which involves planning and scheduling internal reviews.
- General Project Support: Assist project analysts and project managers with daily project needs as assigned, including SharePoint site maintenance, files cataloging and archival, word processing, and task list updates.
- Team Effectiveness: Build relationships with project analysts, project managers, and other team members in a virtual platform.
- Time Management: Work under tight deadlines and manage multiple assignments, prioritizing as deadlines and needs change.
- Data Management: Work with both SQL, Access, and Microsoft OneNote to track the status and due date of deliverables.
Requirements:
- Minimum two years of related experience in word processing and reporting and administrative coordination and scheduling with large teams in a fast-paced business environment preferred.
- Experience in private sector business project coordination in the engineering field desired.
- Highly proficient in Microsoft Word, Excel, Outlook, PowerPoint, Project, and OneNote skills are a plus.
- Experience with Microsoft Access and Microsoft SQL.
- Technical editing/writing experience a plus.
- Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures.
- Excellent communication skills (written and verbal) are essential.
- Successful candidate will be proactive and self-motivated.
- Ability to multi-task and prioritize required.
- Willing to work occasional overtime.
- Valid driver's license and good driving record.
Benefits and Compensation:
We provide a comprehensive benefits package that promotes employee health, performance, and success, including medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance, and long-term care insurance.
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