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Administrative Project Coordinator

2 months ago

New York, New York, United States Sheffield Haworth Full time

Position Overview

This role serves as a temporary maternity cover for an Executive Assistant/Project Coordinator at Sheffield Haworth, a prominent global consultancy established in 1993. Our firm excels in placing executives in pivotal roles, ensuring our clients maintain a competitive edge in a dynamic environment.

About Sheffield Haworth

With a mission to lead in consultancy for people and transformational change, we focus on executive search, interim placements, leadership advisory, change management, and data services. Our clients benefit from our extensive industry knowledge, vast networks, and high standards of service delivered by our global team. We collaborate with both private and public sectors across various industries including financial services, professional services, technology, and multinational corporations.

Role Responsibilities

The Project Coordinator/Executive Assistant plays a crucial role in our operations, engaging with nearly all stakeholders. Key responsibilities include:

  • Managing a complex and dynamic calendar for team members
  • Arranging meetings with clients and candidates
  • Creating documents such as marketing presentations, candidate profiles, and internal reports
  • Preparing materials for clients and candidates, compiling team data, and presenting market insights
  • Coordinating both domestic and international travel arrangements
  • Handling expense reports
  • Planning and executing various ad hoc projects within tight deadlines
  • Maintaining the candidate database and managing communications for the teams
  • Tagging meetings in the company database appropriately
  • Assisting with research and updating information in our systems
  • Proofreading and reviewing client-facing documents
  • Providing comprehensive support throughout the executive search process
  • Managing confidential corporate information with utmost discretion
  • Answering and directing phone inquiries
  • Addressing initial IT queries before escalating to the IT help desk

Qualifications and Skills

The ideal candidate will possess a proactive, innovative, and discreet approach. Essential qualifications include:

  • Demonstrated experience in an executive assistant or project coordination role
  • Strong decision-making skills, supported by sound judgment and resourcefulness
  • Exceptional organizational abilities and meticulous attention to detail
  • A keen interest in thriving in a fast-paced environment
  • Proficient IT skills, particularly in Word, Excel, Outlook, and PowerPoint
  • Database management skills and accurate typing abilities
  • Effective prioritization and time management capabilities
  • A proactive and adaptable mindset
  • Ability to learn quickly and independently as needed

Compensation and Values

This temporary full-time position offers a prorated annual salary range of $70,000 to $80,000, with compensation based on various factors including education, experience, and skills. Exceptional candidates may be considered for higher salaries.

At Sheffield Haworth, we uphold values of Trust, Humanity, Inclusion, and Excellence. We are committed to being an equal opportunity employer, embracing diversity as a key component of our success. We do not discriminate based on age, gender, disability, or any other characteristic protected by law.