Development Coordinator Assistant

3 days ago

New York, New York, United States Resolution Project Full time
Job Title: Development Coordinator

We are seeking a highly organized and detail-oriented Development Coordinator to join our team at the Resolution Project. The successful candidate will provide administrative, logistical, and fundraising support to our Development team.

Key Responsibilities:
  • Manage Salesforce data quality by ensuring all records are up-to-date and that grant and donation information, pledges, etc. are properly tracked.
  • Maintain a grant tracker to manage submission timelines for letters of inquiry, proposals, and reports, tracking outcomes, and updating the calendar regularly.
  • Support collaboration with the Finance department to process gifts, identify restricted and unrestricted gifts, and reconcile planned and remitted pledges.
  • Support the Development department and the Communications department with placing orders for supplies, branded materials, etc.
  • Provide additional administrative and logistical support to the Development team, as needed.
Event Planning:
  • Work closely with the Development team to organize, execute, and attend planning meetings/calls for Resolution fundraising events, volunteer and donor engagement events, and other org-wide events.
  • Assist with the management and tracking of sponsorships, volunteer management, and process documentation.
  • Support registration on-site at events, including printing and organizing name badges, and general and VIP access and seating.
  • Oversee event preparation checklist, order necessary supplies, and manage packing/shipping of event materials and post-event follow-up.
Fundraising Activities:
  • Collaborate with members of the Development, Communication, and Programs teams to create slide presentations and grant reports for corporate partners, foundations, and other major donors.
  • Provide administrative support to the Development team for the planning, launch, and execution of annual campaigns, community fundraising events, and volunteer engagement efforts.
  • Assist with launching, tracking, and recording revenue from online fundraising campaigns on Give Lively, Give Butter, Stripe, and other related platforms.
  • Create agendas and distribute notes for Development Department meetings and participate in relevant external meetings taking detailed notes and distributing agendas or informational items as needed.
  • Provide logistical and administrative support to enhance and grow corporate, foundation, and individual giving.
Requirements:
  • Minimum of one year of professional or strong internship or educational experience, including experience in administrative or logistical support.
  • Highly organized with meticulous attention to detail and follow-through.
  • Demonstrated commitment to learning and meeting high standards on a tight schedule.
  • Proactive self-starter with the ability to work well independently, as well as with staff, volunteers, and external partners.
  • Ability to handle sensitive information with discretion and good judgment.
  • Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning.
  • Passion for young people making an impact, and commitment to social change and social entrepreneurship.
  • Prior nonprofit experience preferred.

We offer a competitive benefits package, including health insurance, 401k match, and generous paid time off. If you are a motivated and detail-oriented individual who is passionate about social change, please submit your application.

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