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Office Coordinator and Administrative Specialist
2 months ago
We are a Residential Remodeling firm in search of a reliable and proactive individual who excels at managing multiple responsibilities and is eager to contribute as an essential part of our team.
In the capacity of an Office Coordinator and Administrative Specialist, you will be instrumental in the daily functions of a dynamic remodeling office. This role offers flexibility with full or part-time options.
Key Responsibilities:- Execute various bookkeeping tasks including managing accounts payable, accounts receivable, and general ledger documentation.
- Oversee invoice processing, monitor payments, and manage expense reports.
- Ensure the accuracy of financial records and perform bank statement reconciliations.
- Protect the confidentiality and integrity of financial data.
- Coordinate phone communications, schedule appointments, process payroll, and handle billing operations.
- Assist with the delivery and pickup of checks and transportation of materials to project sites.
- Ability to multitask and prioritize projects effectively.
- Exhibit confidentiality and self-motivation in a collaborative environment.
- Strong analytical skills, keen attention to detail, and effective time management.
- Capable of working independently as well as part of a team.
- Proficient in data entry with a minimum typing speed of 35 words per minute.
- Fluency in English is required; proficiency in Spanish is advantageous.
A minimum of 3 years of relevant office experience is required.
Expertise in QuickBooks and Microsoft Excel is necessary.
Compensation will be based on experience.
Work Schedule:
This is an on-site position, operating Monday through Friday, with reliable transportation necessary.
