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Building Operations Manager

2 months ago

Charlotte, North Carolina, United States Ascend Nonprofit Solutions Full time
Job Overview

Facilities Administration Supervisor

Position Summary: The Facilities Administration Supervisor is responsible for the upkeep and management of the organization's premises and equipment, ensuring a safe and efficient work environment. This role encompasses negotiating agreements with service providers, overseeing contractors, ensuring compliance with safety standards, and coordinating renovations and improvements. Additionally, the Facilities Administration Supervisor will manage facility rentals and volunteer initiatives.

About Ascend Nonprofit Solutions

Ascend Nonprofit Solutions is dedicated to empowering communities through various support services, including educational programs, social services, and resource distribution. Our mission is to foster sustainable solutions for economic stability.

Key Responsibilities:

  • Facility Oversight: Ensure the facility operates smoothly by managing maintenance of buildings and grounds.
  • Contractor Collaboration: Work closely with contractors on various projects and service agreements.
  • Cleaning Management: Schedule and supervise cleaning services to maintain a hygienic environment.
    • Order necessary supplies
    • Perform cleaning tasks as needed
  • Maintenance Coordination: Schedule and oversee repair work and assist with equipment installation and servicing.
  • Safety Management:
    • Act as the primary contact for emergency services and security providers
    • Conduct and document regular facility inspections
    • Communicate safety protocols to staff
  • Event Coordination: Maintain the facility calendar and communicate updates regarding events.
  • Access Management: Provide keys and access fobs to staff, renters, and contractors.
  • Rental Management:
    • Serve as the main contact for leases and tenants
    • Coordinate meeting space bookings, contracts, and payments
    • Manage volunteer projects and track volunteer hours

Asset Management:

  • Oversee organizational vehicles and their maintenance.
  • Collaborate with telecommunications providers.
  • Manage IT resources, including the distribution of technology.
  • Ensure proper maintenance of office equipment and schedule necessary servicing.
  • Supervise onsite IT volunteers.

Qualifications:

  • High School Diploma or equivalent
  • 2-3 years of experience in facilities management or related fields
  • Able to work full-time hours
  • Familiarity with OSHA and safety regulations
  • Highly organized, self-motivated, and detail-oriented
  • Strong communication and negotiation skills
  • Excellent customer service orientation
  • Knowledge of general maintenance and IT systems
  • Basic understanding of accounting principles
  • Availability for occasional evenings and weekends
  • Valid driver's license
  • Willingness to comply with health and safety protocols

Note: This job description is intended to provide a general overview of the position and is not an exhaustive list of all responsibilities and qualifications. Ascend Nonprofit Solutions is committed to equal opportunity employment.