Billing and Logistics Coordinator

2 weeks ago


Hanover Park, Illinois, United States Coda Staffing Full time
Position Overview

We are seeking a dedicated Billing and Logistics Coordinator to join our team at Coda Staffing. This role is essential in ensuring accurate billing processes and maintaining effective communication with our clients.

Key Responsibilities
  • Invoice Calculation: Compile data such as order quantities and applicable discounts to accurately compute billing amounts.
  • Invoice Preparation: Generate invoices and credit memos, distributing them to clients via postal service or electronic mail.
  • Record Maintenance: Ensure that customer records are consistently updated and accurate.
  • Client Follow-Up: Reach out to clients for payment reminders and assist with any invoice-related inquiries through various communication channels.
  • Payment Research: Investigate payment discrepancies and proactively communicate with clients as necessary.
  • Trend Analysis: Monitor payment patterns to anticipate and mitigate potential late payments.
  • Dispute Resolution: Address and resolve payment disputes, escalating issues to management when required.
  • Administrative Support: Manage document uploads and retrievals, along with other administrative duties as assigned by supervisors.
Required Skills

Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word, is essential. Strong communication abilities, attention to detail, and experience in billing or accounts payable are highly valued. Familiarity with the transportation sector is a plus.


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