Human Resources Specialist

2 weeks ago

Rosemount, Minnesota, United States City of Rosemount, MN Full time
Salary: See Position Description

Location: Rosemount, MN

Job Type: Full Time

Remote Employment: Flexible/Hybrid

Department: Administration

Position Summary

The Human Resources Specialist will deliver professional administrative and technical support to the Human Resources Department. This role encompasses a broad range of human resources programs and services, including recruitment, benefits administration, safety, wellness initiatives, HR/Payroll systems, and compliance matters. The position requires handling sensitive data and maintaining confidentiality while supporting the Human Resources Manager.

Key Responsibilities

Recruitment and Onboarding
  • Facilitate the recruitment process, including job postings, advertising, interview preparation, and conducting interviews.
  • Manage the applicant tracking system for recruitment and onboarding activities.
  • Coordinate background checks, drug screenings, and physical examinations for applicants.
  • Oversee the new hire onboarding process, ensuring completion of paperwork, conducting benefits orientations, and scheduling training sessions.
  • Enhance the employee onboarding experience.
HR Systems and Benefits
  • Administer and maintain the HR/Payroll system, processing new hire information, compensation, demographic, and benefit changes.
  • Manage employee benefits, insurance, and deferred compensation plans, including enrollment processing, open enrollment coordination, and serving as a resource for employee inquiries.
Leaves and Compliance
  • Complete employment verifications, unemployment requests, and wage surveys.
  • Administer leave of absence programs (FMLA, STD, LTD, workers' compensation).
  • Maintain electronic employee records, including personnel, medical/legal, training, safety, and other confidential materials.
  • Oversee the DOT drug and alcohol testing program.
  • Submit injury claims to the workers' compensation carrier and prepare OSHA reports.
Employee Relations
  • Communicate and interpret organizational employment policies.
  • Act as the first point of contact for employees regarding benefits, leave of absence, and workers' compensation.
  • Assist in collective bargaining preparations and the interpretation of contracts and HR policies.
Committees and Events
  • Support the development and coordination of employee recognition programs, onboarding, training, and special events.
  • Coordinate Safety Committee meetings and training sessions in collaboration with the Safety Consultant.
Other Duties
  • Utilize technology to enhance and streamline HR processes.
  • Stay informed about relevant state and federal laws and regulations, recommending necessary compliance actions.
  • Perform additional duties as assigned.
Qualifications

Knowledge, Skills, and Abilities
  • Strong attention to detail.
  • Understanding of federal, state, and local regulations related to public sector employment.
  • Excellent verbal and written communication skills.
  • Ability to develop and maintain effective working relationships with colleagues and the public.
  • Capacity to maintain confidentiality and professionalism.
  • Ability to interpret policies, procedures, and labor contracts clearly and positively.
  • Research skills to understand the impact of new policies and recommend actions.
  • Professional representation of the organization in all interactions.
Minimum Qualifications
  • Bachelor's degree in Human Resources Management, Business Administration, or a closely related field, or equivalent experience.
  • Three years of experience in Human Resources.
  • Valid Driver's License.
Desirable Qualifications
  • Experience in public sector Human Resources.
  • Familiarity with HRIS and applicant tracking systems.
Working Conditions

This position may require occasional physical exertion and involves typical office environment conditions. The role demands close vision, depth perception, and effective communication skills. The organization promotes a family-friendly work environment, wellness incentives, training opportunities, and a commitment to innovative ideas and team collaboration.

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