Office Operations Manager

4 weeks ago


Melrose Park, Illinois, United States Anson Industries Full time
Job Title: Office Operations Manager

The Office Operations Manager is a critical role within Anson Industries, serving as a trusted business partner to the Business Unit Leader. This position is responsible for the direct supervision of administrative office staff and provides operational support to ensure the efficient, cost-effective, and professional operation of the district.

Key Responsibilities:
  • Manage administrative functions, including payroll, accounts payable, accounts receivable, contracts, and other office processes to ensure accuracy and timely completion.
  • Supervise administrative staff, including hiring, firing, training, and development to ensure productivity and employee engagement.
  • Participate in business unit management meetings and provide input on business administration processes and procedures.
  • Prepare and manage overhead budgets and forecasts under the guidance of the District Business Manager.
  • Serve as the key location contact for outside vendors, suppliers, and customers to field inquiries and troubleshoot complaints.
  • Manage the timely processing of accounting and job cost information through various systems to ensure internal controls are maintained and monthly closes and deadlines are met.
  • Recommend and implement internal controls to maintain compliance with company policies and procedures, internal audits, and safety audits.
  • Supervise the execution of contracts, issuance of insurance certificates, payment and performance bonds, and establishment of escrow accounts.
  • Review and approval of A/P invoices and batches to ensure accuracy.
Qualifications:
  • Bachelor's degree in Business Administration, Accounting, or related field, or equivalent combinations of training and experience.
  • 8 years of administrative, supervisory, management, and payroll accounting experience in roles with progressive levels of responsibility in a union environment, preferably in the construction management industry.
  • Proficient understanding of regulatory GAAP requirements.
  • Proficient in MS Office Suite.
  • Familiarity with industry ERP Systems and Material/Project Billings Systems.

Anson Industries is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability.



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